WAC 110-300 FAQs

WAC 110-300-0150

Prepackaged items such as crayons, markers, paint and glue apply and must be labelled non-toxic. Regarding borax and liquid starch please consult the labeling on the box for guidelines concerning use near children.

WAC 110-300-0150(1)

To address each age group in care in WAC 110-300-0150 Subsection (1) materials must be available for those children that are present at that the time of the visit.

WAC 110-300-0150(1)

According to WAC 110-300-0150(1)(e) Only prepackaged materials must include manufacturer’s label. Bulk containers do not have to meet labeling requirements. Providers may be asked to explain the source of the materials in bulk containers.

WAC 110-300-0150(1)

The provider needs to be able to demonstrate that they have equipment and materials available for the ages and capacity they are wanting to have on the license. Many providers rotate equipment and materials so saying they have to have it all out would be excessive. However, the licensor needs to be able to determine that they are equipped for all ages and numbers they anticipate having in care.

WAC 110-300-0150(1)

Yes as long as the provider can demonstrate that they are readily available and in appropriate condition for child care.

WAC 110-300-0150(1)(h)

No – the form was a measure the agency put in place because WAC did not address this requirement. Now that it is in WAC, providers just need to follow WAC.

WAC 110-300-0155

A video is considered screen time. Toddlers may listen to music not including a screen component. WAC 110-300-0155(6) There must not be intentional screen time for children under twenty-four months of age. An infant or toddler must be redirected from an area where screen time is displayed.

WAC 110-300-0155

For school age children, screen time must be limited to two and one-half hours per week for each child unless computer use is required for homework or a part of curriculum. Additional curriculum activities offered in the environment will not count toward the two and one half hours per week and may be provided to children enrolled in the program.

WAC 110-300-0155

According to WAC 110-300-0155, screen time must be limited to 2.5 hours per week screen time. The time needed for school age children to attend a movie may use the 2.5 hour allotment for the week. Additional curriculum activities such as home work, utilizing computers, may offered in the environment, will not count toward the two and one half hours per week and may be provided to school age children enrolled in the program.

WAC 110-300-0160(1)

Any dolls, books, games etc. that providers have on-site must be diverse and representative of the children and families that are part of the program. Providers may choose to have additional materials also.

WAC 110-300-0165

It will depend upon the unit, physical placement of the unit and the age group with potential access to the unit. Please consult with your licensor regarding help to assess your specific program environment.

WAC 110-300-0165

The unlicensed space should be inaccessible to children. The door must be locked due to contents of the garage.

WAC 110-300-0165

It is the obligation of the provider to make a washer/dryer inaccessible to children. Doors are not required to do this.

WAC 110-300-0165

There is no specific height referenced in the WAC. Windows within reach of children are dependent upon the height of the child and the accessiblity of the window.

WAC 110-300-0165

They do not have to be removed but must be made inaccessible to children.

WAC 110-300-0165

Active supervision per WAC 110-300-0345 (5)(c) is critical in preventing harmful incidents. An alarm or bell is not required in this scenario but it is recommended as a best practice.

WAC 110-300-0165

Products that are permissible include heaters that are hardwired. It may include fans and air conditioners, ensuring cords and blades are inaccessible.

WAC 110-300-0165(f)(ii)

Based on the information provided following local building codes is adequate.

WAC 110-300-0165(2)(b)(c)

1) Window treatment cords, and other strangulation hazards as listed in 110-300-0165(2)(c ), that are long enough to create a wrap around hazard and encircle a child’s neck must not be accessible to children.

2) WAC 110-300-0165(2)(b)(c) does not specify a minimum length for window cords. Any cord that has the potential to create a wrap around hazard around a child’s neck must not be accessible to children.

If you have questions about a specific window treatment, please contact your local licensing office for a consultation and review specific needs for your program environment. You can learn more at the Window Covering Safety Council website: http://www.windowcoverings.org

WAC 110-300-0165(2)(e)

If the provider has a license, they are meeting paperwork requirements. The licensor is not responsible to inspect the gun; however, the licensor must confirm the space is inaccessible to children.

WAC 110-300-0165(2)(e)

The WAC defines "Inaccessible to children" as a method to prevent a child from reaching, entering, using, or getting to items, areas, or materials of an early learning program.

The provider must monitor that the door remained closed and locked throughout the day while children are on site.

WAC 110-300-0165(2)(e)

A gun cabinet with glass doors is not equivalent to a gun safe. It is adequate if the cabinet remains in a locked room. The provider must monitor that the door remained closed and locked throughout the day while children are on site.

WAC 110-300-0165(2)(e)

The armed security guard would be in possession of the fire arm and it would be considered inaccessible to children.

WAC 110-300-0165(2)(e)

There are no Washington State laws or rules that address open carry or concealed weapons in licensed child care and early learning environments. It is up to discretion of the provider to permit or prohibit a parent entry into the environment while wearing a gun. Providers may want to seek legal advice to learn more about their rights in relationship to this.

WAC 110-300-0165(3)(b)

The “What is Hot” document has not been standard practice across Licensing and has not been approved by the Department.

Reference the temperature rule from WAC 110-300-0170(3)(b)(iii) for guidance in monitoring temperatures.

WAC 110-300-0165(3)(d)

WAC 110-300-0165(3)(d) specifically requires additional safety measures to be put in place for any “spare or secondary freezers or refrigerators.” If this is your primary fridge/freezer combo, no latch is required. Please contact your local licensing office for a consultation and review specific needs for your program environment.

WAC 110-300-0165(4)(c)

Any lamp that tips easily or is in a path that children will encounter should be anchored or secured. Use manufacturer instructions for guidance on how to secure lamps. Reach out to a local licensor for evaluation of individual space and equipment.

WAC 110-300-0165(4)

Anything that produces water temperatures above 120 degrees should be made inaccessible to children.

WAC 110-300-0165(4)(f)(ii)

DCYF Licensing does not have the authority to regulate unlicensed space unless it includes an emergency exit.

WAC 110-300-0165(4)(f)(ii)

Per WAC requirements there must still be a gate or barrier between licensed and unlicensed space.

WAC 110-300-0165(4)(f)(ii)

If this is not an emergency exit that could be blocked it must be blocked. A gate should be put up unless the SFMO designates an emergency exit. If it cannot be determined if it is an emergency exit, consult with your local licensing office.

WAC 110-300-0165(5)(a)

Spring loaded covers meet the intent of the DCYF WAC 110-300-0165(a), but they do not meet the the NFPA 70-electrical code, enforced by the State Fire Marshal, which requires a listed locking or tamper resistant outlet. Locking means the cover is mechanically locked to prevent opening without an unlocking device.

2014 NFPA 70-406.12 (C) requires in all child care facilities, all nonlocking-type 125-volt, 15- and 20-ampere receptacles shall be listed tamper-resistant receptacles. Exception: (1) Receptacles located more than 1.7 m (5 1⁄2 ft) above the floor. In the U.S., acceptable listings are provided by ETL or UL. The requirement above also applies to new built homes and non-new built family home child cares.

WAC 110-300-0165(5)(a)

The rules do permit tamper-resistant outlets using sliders or twisters. They must be regularly checked and deemed to be functioning properly.

WAC 110-300-0166

If it would present an immediate risk to children while using the emergency exit. For example, if the stairs off the porch were broken through and children could trip.

WAC 110-300-0166

This portion of the WAC is under review and updates will be shared as they become available. For the time being, providers must meet building codes.

WAC 110-300-0166

There are no WAC rules that specifically regulate family home basements. Based on the 2015 International Residential Code, it would be acceptable to have one of the two exits from the basement going up an interior stairway to an exit door upstairs.   The only prohibited egress route would be through a garage, bathroom, or other higher hazard area.

WAC 110-300-0166

Home improvement stores offer many options.

WAC 110-300-0166(3)(a)

According to WAC 110-300-0166(3)(a) To ensure a safe exit from the premises during an emergency, the early learning provider must comply with the following requirements: (a) Emergency exit doors must remain unlocked from the inside, but may be locked from the outside while the early learning program is open. The door handle must be of the type that can be opened from the inside without the use of a key, tools, or special knowledge, and must automatically unlock when the knob or handle is turned; The door can be locked from the outside to not allow strangers. It can exit from the inside when locked.

WAC 110-300-0170

WAC 110-300-0170 states that an early learning provider must have and maintain working fire extinguishers. In addition, WAC 110-300-0465(5)(h) requires that providers maintain monthly fire extinguisher inspections and annual maintenance records. The intent of these requirements is to ensure early learning programs are equipped with readily accessible and operable fire extinguishers in the event of a fire. Please refer to the manufacturer’s instructions for guidance on proper maintenance and indicators that may signal a need for servicing.

WAC 110-300-0170

The items that are included in the WAC must be met. The additional items indicate guidance. Because some of these items may be unknown to the provider, DCYF is updating the form for simplicity so that it is easier to complete.

WAC 110-300-0170

The form that centers use now has a signature line and the following statement added to the form:  “I have inspected my child care facility for fire safety using this checklist.” The updated form is available for Licensing staff on the DEL Insider and to providers on the external DCYF website.

WAC 110-300-0170

Providers must use and complete a state fire marshal form if conducting their own inspections According to WAC 110-300-0465(5) (d) They must document the results on the form and retain the record.

WAC 110-300-0170

In accordance with WAC 110-300-0170 Subsection (3)(h) a backup method is needed to sound an alarm during an emergency. A smoke detector may be a backup method if batteries are checked and maintained on a regular basis just as the smoke detector in the environment must be maintained.

WAC 110-300-0170

If the phone battery has adequate charge to provide a flashlight function it is acceptable for use as a flashlight.

WAC 110-300-0170

The new form that will be available, 15-892 Fire Safety & Emergency Drills Record, provides space to document notes on how to improve fire drills.

WAC 110-300-0170

If the fire department in your local municipality provides this service, providers should have an inspection conducted annually. In some municipalities and fire districts this service is free upon the first visit. If this service is unavailable in your area use the State Fire Marshal form. This inspection is required annually, regardless of cost.

WAC 110-300-0170

Providers licensed prior to 2010 and providers who reside in homes built prior to 2010 are exempt from this requirement. Providers who own their residence, built in 2010 or after, must have a carbon monoxide detector. Family Home providers for whom their licensed space is a rental home may rely on their landlord, who are required by law, to provide a carbon monoxide detector for the home.

WAC 110-300-0170

Yes, a fire inspection is required every year. WAC 110-300-0170(2) states that "an early learning provider must arrange for a fire safety inspection annually. A provider must arrange a fire safety inspection with a local government agency. If a local government agency is not available to conduct a fire safety inspection, a provider must inspect for fire safety using the state fire marshal form." This form is available in the provider forms section of the DCYF website. You can follow this link to access forms: https://www.dcyf.wa.gov/services/early-learning-providers/licensed-provider/forms-documents.

1. Go to the department’s website at www.dcyf.wa.gov.
2. On the homepage, select Find a Form or Publication
3. Under the heading Child Care and Early Learning, select Child Care Licensing Forms
4. You will now be on a page with the heading Forms & Documents. You can scroll down to find the form you are looking for.

WAC 110-300-0170(g)(ii)

Each area directly outside a bedroom area needs a carbon monoxide (CO) detector. If there are bedrooms on opposite sides of the house, a CO detector is required in both locations. The code allows for combination carbon monoxide and smoke alarms. For a child care center they are primarily required in classrooms, however, there are multiple exceptions. Please see International Building Code here: https://fortress.wa.gov/ga/apps/sbcc/File.ashx?cid=4633 Please consult with your local building or fire authority with additional questions about codes.

WAC 110-300-0170(3)

This may be a plastic container if it is UL and WSDOT approved. For gas cans typically 5 gallons or less used for commercial purposes, the fire code requires gas storage to be in an approved UL-listed safety can or a WA State Department of Transportation (WSDOT) -approved container.   To verify an approved UL listing, there should be a permanent mark on the can saying UL-30 or UL-1313 approved.  For WSDOT approved cans, there will also be permanent markings indicating approved for DOT use.

WAC 110-300-0170

A vent is not a heating device and therefore the three foot rule does not apply.

WAC 110-300-0170(3)(b)

According the State Fire Marshal’s Office, a hot water heater is considered a heating device.

WAC 110-300-0170(3)

WAC 51-51-0314 Section R314—Smoke alarms. R314.3 Location. Smoke alarms shall be installed in the following locations: 1. In each sleeping room. 2.Outside each separate sleeping area in the immediate vicinity of the bedrooms. 3. On each additional story of the dwelling, including basements and habitable attics but not including crawl spaces and uninhabitable attics. In dwellings or dwelling units with split levels and without an intervening door between the adjacent levels, a smoke alarm installed on the upper level shall suffice for the adjacent lower level provided that the lower level is less than one full story below the upper level. 4. Smoke alarms shall be installed not less than 3 feet (914 mm) horizontally from the door or opening of a bathroom that contains a bathtub or shower unless this would prevent placement of a smoke alarm required by Section R314.3. 5. In napping areas in a family home child care.

WAC 110-300-0170(3)(a)

Gasoline may be stored in an appropriate plastic container designated for fuel. For gas cans typically 5 gallons or less used for commercial purposes, the fire code requires gas storage to be in an approved UL-listed safety can or a DOT-approved container.   To verify an approved UL listing, there should be a permanent mark on the can saying UL-30 or UL-1313 approved.  For the DOT approved cans, there will also be permanent markings indicating approved for DOT use.

WAC 110-300-0170(3)(a)(iii)

This WAC is more specific than previous WAC and clearly identifies in (3)(a)(ii) that those stored in a closed metal container must not be stored in the premises licensed space…..so if it is the play yard, it is not okay. The tank needs to be in unlicensed space.

WAC 110-300-0170(3)(a)(iii)

There is no requirement for licensors to inspect dryer lint traps…so, unless there was a significant reason, no. A metal garbage can with a lid would be an acceptable method to store lint per (3)(a)(i)

WAC 110-300-0170(3)(b)(iii)

Family home providers are not required to make their stove/oven inaccessible but they are obligated to provide active supervision of children whenever they are in use for meal preparation. Additionally, WAC 110-300-0170 (b) (iii) maintains active supervision is required during any program activity that involves such an appliance.

WAC 110-300-0170(3)(e)

This WAC also pertains to office space within a licensed facility.

The use of a portable heater during business hours raises the risk of fire danger, therefore, the use of portable heaters within the facility is prohibited.

WAC 110-300-0170(3)(g)

Per WAC 51-51-0315 Carbon monoxide alarms in dwelling units shall be installed outside of each separate sleeping area in the immediate vicinity of the bedrooms on each level of the dwelling and in accordance with the manufacturer's recommendations. Where a fuel burning appliance is located within a bedroom or its attached bathroom, a carbon monoxide alarm shall be installed within the bedroom.

WAC 110-300-0170(3)iii

The WAC requires that the extinguisher is mounted.

WAC 110-300-0175

The difference between 170-296A and WAC 110-300-0175 is that revised WAC does not require a safety plan. The QA Council cannot provide a specific distance as there are so many variables with each provider related to proximity to water. However, licensors will work with providers on a case by case basis to address this requirement in the environment. We encourage providers to reach out to their licensors with questions.

WAC 110-300-0175

DCYF recognizes the many health hazards posed by wading pools in a child care setting. According to the Center for Disease Control and Caring for Our Children (3rd Edition) standard 6.3.5.3, wading pools promote the transmission of diseases and are associated with the spread of recreational water illnesses due to germs such as Cryptosporidium, E.coli, and Shigella. Therefore, the department prohibits the use of wading pools unless the water has filtration to eliminate or greatly mitigate these risks. WAC 110-300-0175(3). There are several low cost, commercially available options for pools similar in size to wading pools that have compliant filtration systems if the provider chooses to offer this option.

WAC 110-300-0175

Changing the water in a wading pool after every use would not meet the intent of WAC 110-300-0175 (3) which states, “ Filtered wading pools must be inaccessible to children when not in use. Wading pools that do not have a filtering system are not permitted in the early learning program space.”

WAC 110-300-0175

Wading pools are prohibited, by WAC 110-300-0175 (3). There may be alternative approaches to support the activity. Consult with your licensor.

WAC 110-300-0175(1)

In the WAC definition, a physical barrier means: a nonclimbable fence or a wall that is at least five feet tall and has no openings greater than two inches or a gate or door that allows entry to and exit from a body of water and has the following requirements in addition to those already listed: A locking mechanism, a self-closing or self-latching device, and a device used to open the locks which is inaccessible to children but readily available to staff.
A variance is unnecessary in this case. A locking cover meets this WAC requirement.

WAC 110-300-0175(1)(a)

This refers to hot tub style bathtubs. If the jet tub in the bathroom remains unfilled during childcare hours this is adequate.

WAC 110-300-0175(1)(a)

A locked and intact hot tub cover is still an acceptable solution to meet this requirement. Licensors need to ensure that the hot tub cover is in good repair and there is no child access to the hot tub. The intent of this WAC is not to require a five foot fence around hot tubs.

WAC 110-300-0175(1)(b)

Fish ponds are specifically called out in WAC (1)(b) of this section and would need to be made inaccessible. The department is open to evaluate and assess alternate ways to meet compliance with the rule. Please contact your local licensing office for a consultation and review specific needs for your program environment

WAC 110-300-0215

No. WAC 110-300-0215(3)(c)(iii) states that medication "must be stored and maintained as directed on the packaging or prescription label, including refridgeration requirements [and …] medication must be kept away from food in a separate, sealed container." This rule does not prohibit an early learning provider from keeping medication in the kitchen. The intent of this rule is to prevent an early learning provider from storing medication with food or food ingredients.

WAC 110-300-0180

Parents must write their food plan to indicate what foods they will provide. Then the provider must supplement by providing food items for the child that meet USDA requirements. The child is not required to eat these items but they must be made available to the child during mealtimes.

WAC 110-300-0180

The location is not critical. The requirement is that they are stored in an enclosed manner that prevents cross contamination. Whether cubbies or anywhere they may be stored, they must be inaccessible to children to prevent cross contamination. Providers may keep in mind that there is no requirement to use toothpaste.

WAC 110-300-0180

If a sink is used the requirement is that it is sanitized before use.
There is no requirement in WAC 110-300-0180 to log toothpaste
An annual permission form must be signed by parent or guardian to administer fluoridated toothpaste.
It is the provider’s choice whether to use gloves as this is not addressed in the WAC and no guidance is provided.
Per WAC 110-300-0180(2) tooth brushing must be offered at least once per day.
Please refer to the Eating and Brushing module, both content and the Extend Your Learning resources for further instruction. This module includes four videos demonstrating different approaches to tooth brushing routines.

WAC 110-300-0180

Although the WAC does not explicitly state children must brush teeth, the language in each subsection of 110-300-0180(2) supports the intent of the WAC and tooth brushing activities that are: developmentally appropriate, safe, sanitary and educational. Daily educational activities, as required here, generally provide hands on practice. The language in this rule was developed intentionally to allow providers the flexibility to develop a system and schedule that best meets their program’s unique needs.

WAC 110-300-0180

WAC 110-300-0180 does not require toothpaste for tooth brushing activities. If providers choose to use toothpaste they may choose how to provide it. Non-fluoride toothpaste must be administered for children under two years of age. For children over two years of age follow WAC 110-300-0215 (3)(iii) Other nonprescription medication: An early learning provider must receive written authorization from a child's parent or guardian and health care provider with prescriptive authority prior to administering if the item does not include age, expiration date, dosage amount, and length of time to give the medication: (E) Fluoride toothpaste for children two years old or older.

WAC 110-300-0180

The WAC does not provide guidance regarding handwashing and tooth brushing. However, handwashing is sanitary, educational, standard prior to meals and is good practice. Reference e-learning module Eating and Brushing for additional information and best practices.

WAC 110-300-0180

There is not a DCYF form for parent or guardian to opt out of tooth brushing while children are in care. Providers may consider including a form in their policies or parent handbook distributed to families, that includes a place to sign or initial. Records should be in the child’s file and accessible.

WAC 110-300-0180

There is not a standard tooth brushing routine, providers may choose different ways to approach this activity. Refer to the Eating and Brushing module content and the module's Extend Your Learning resources for additional information. This module includes four videos demonstrating different approaches to tooth brushing routines.

WAC 110-300-0180

Providers are unlikely to have detailed information about brushing practices at home, therefore DCYF is recommending tooth brushing as a best practice in accordance with Caring for Our Children and the American Academy of Pediatrics.

WAC 110-300-0180

The language in this requirement was developed intentionally to allow an early learning provider to develop a system and schedule that best meets their program’s unique needs. For some early learning providers, implementation may include one tooth brushing activity after lunch or after the final snack of the day. An early learning provider providing overnight care may choose to do two tooth brushing activities in a 24-hour cycle, including tooth brushing after breakfast and again before bed at night.

WAC 110-300-0180

The intent of this WAC is to encourage children to learn about and practice dental hygiene.  Tooth brushing must still be offered daily, by the provider either via an activity or by conducting daily tooth brushing.

Parents and guardians must be provided the opportunity to make an independent choice whether their child(ren) participates in tooth brushing activities.  A tooth brushing policy must be included in parent handbook and any new families enrolling must be offered the activity and may choose to opt out.

WAC 110-300-0180

Head Start does not have an activity for the infant age group. Consult the American Dental Association for developmentally appropriate recommendations and guidelines.

WAC 110-300-0180

If a provider will be utilizing a bathroom sink; best practice would be to clean and sanitize prior to the first child using it and again when all tooth brushing activity was complete. For additional resources, there are many strategies and tooth brushing routines in Eating and Brushing module in the provider portal.

WAC 110-300-0180

Although the WAC does not explicitly state children must brush teeth, the language in each subsection of 110-300-0180(2) supports the intent of the WAC and tooth brushing activities that are: developmentally appropriate, safe, sanitary and educational. Daily educational activities, as required here, generally provide hands on practice.

WAC 110-300-0180

WAC 110-300-0180 (1) (a) requires that a child in care for up to five hours has a minimum of one snack or feeding and possibly two, depending on the timing of the hours in care.

WAC 110-300-0180

In this case follow the guidance of the CACFP Program Specialist, repeat snacks are acceptable.

WAC 110-300-0180

If the provider offers tooth brushing once per day the requirement has been met. It does not have to be offered during the period when school age children are present.

WAC 110-300-0180

According to the ADA, for children younger than 3 years, caregivers should begin brushing children’s teeth as soon as they begin to come into the mouth. A baby’s front four teeth usually push through the gums at about 6 months of age, although some children don’t have their first tooth until 12 or 14 months.

Although the WAC does not explicitly state children must brush teeth, the language in each subsection of 110-300-0180(2) supports the intent of the WAC and tooth brushing activities that are: developmentally appropriate, safe, sanitary and educational. Daily educational activities, as required here, generally provide hands on practice. The language in this rule was developed intentionally to allow providers the flexibility to develop a system and schedule that best meets their program’s unique needs including infant care.

Providers may consider including a form in their policies or parent handbook distributed to families, that includes a place to sign or initial to opt out of tooth brushing activities. Records should be in the child’s file and accessible.

WAC 110-300-0180

This WAC applies to children in care, including school age children. If the provider offers tooth brushing once per day the requirement will be met. It does not have to be offered during the period when school age children are present.

WAC 110-300-0180

The intent of this WAC is that children under two years of age should not use fluoride toothpaste.

WAC 110-300-0180(1)

Follow the infant/toddler WAC by following a feeding schedule that meets the developmental needs of the child.

WAC 110-300-0180(1)

Nighttime care, is care provided that does not meet the definition of overnight. Specifically, children who are in care after 6:00 PM but leave care prior to the hours included in overnight, defined in WAC 110-330-0270(1) …care between nine o’clock at night and five o’clock in the morning when any enrolled child sleeps for three or more hours at the program. For example, a child who remains in care after 6:00 p.m. but leaves by 11:00 p.m. and therefore does not sleep for three or more hours at the program, between the hours of 9:00 p.m. and 5:00 a.m., is receiving nighttime care.

WAC 110-300-0180(1)(a )

Count from the beginning of each meal to the start of the next meal.

WAC 110-300-0180(2)

The WAC does not provide guidance on an age to begin tooth brushing. The ADA recommends as soon as first tooth appears or around six months. Tooth brushing should be a developmentally appropriate activity and providers may make a determination about the children in their care.

WAC 110-300-0185

For the food program to approve for payment, it would need to be part of their scheduled and planned snack. The intent of the WAC is that providers meet the CCAFP requirements, which would indicate this should be part of their menu planning.

WAC 110-300-0185

Notify parents of the meal requirements by following WAC 110-300-0190 (3) If a parent or guardian provides meals for their child, an early learning provider must: (a) Notify the parent or guardian in writing of the USDA CACFP requirements for each meal.In the field, provide for example cheese sticks that have been stored in a cooler or provide the snack when returning to the site. Regarding parent-approved field trip, all field trips must have permission.

WAC 110-300-0185

WAC 110-300-0185(2) requires that a fruit or vegetable is served as one of two required components during at least one snack per day.

WAC 110-300-0185

To comply with WAC 110-300-0185(1)(a) providers should retain dated menus for six months and make them accessible to licensors as requested. There is no requirement to post menus.

WAC 110-300-0185

According to the standard under WAC 110-300-0185(1)(c), “an early learning provider must only serve water, unflavored milk or one hundred percent fruit juice or vegetable juice.” Yes, an early learning program can serve milk but it needs to be unflavored milk.

WAC 110-300-0185

According to the standard under WAC 110-300-0185(1)(c), “an early learning provider must only serve water, unflavored milk or one hundred percent fruit juice or vegetable juice.” Serving 100% fruit/veggie juice or water is acceptable and compliant.

WAC 110-300-0185

Providers must comply with subsections WAC 110-300-0185 (1) and (2) as well as CACFP or USDA National School Lunch Guidelines. It is preferred providers choose and enroll in one of these plans. However, providers may follow either or both plans if needed.

WAC 110-300-0185(1)

To comply with WAC 110-300-0185(1)(a) providers should retain dated menus for six months and make them accessible to licensors as requested.

WAC 110-300-0185(2)

The requirements of WAC 110-300-0185(2) exceed CAFCP requirements and require that snacks also include a fruit or vegetable. Specifically, subsection (2) An early learning provider must serve a fruit or vegetable as one of the two required components during at least one snack per day.

WAC 110-300-0186

No, a child care provider is not required to provide Benadryl or an EpiPen. WAC 110-300-0186 governs food allergies and special dietary needs in an early learning setting. Among other things, this rule requires the provider to “arrange with the parents or guardians of a child in child care to ensure the early learning program has the necessary medication, training, and equipment to properly manage a child’s food allergies.” So while the provider is not required under DCYF licensing rules to store and supply Benadryl or an EpiPen, they are required to work with each child’s parent(s) to have all medication, training, and equipment necessary to protect your child in case of an allergic reaction.

WAC 110-300-0186

While some early learning providers do have and supply EpiPens, they are not required to do so under DCYF licensing rules (chapter 110-300 WAC) or state child care laws (chapter 43.216 RCW).

WAC 110-300-0186

DCYF licensing rules do not specifically require early learning providers to have two EpiPens on hand, but they must have the medication, training, and equipment needed to protect your child. Whether to supply two EpiPens to the day care is a personal choice to be made by you, but in conjunction with the day care and your child’s medical provider to ensure the program has everything they need to properly manage your child’s food allergy.

WAC 110-300-0186

WAC 110-300-0186 governs food allergies and special dietary needs specifically. You may also find the following laws and rules relevant and useful:

• “Disability” means the presence of a sensory, mental, or physical impairment that is medically cognizable or diagnosable. See RCW 49.60.040(7)(a)(i) and WAC 110-300-0005.
• "Special needs" is a term used for children who require assistance due to learning difficulties, physical disability, or emotional and behavioral difficulties and who have documentation in the form of an individual educational plan (IEP), individual health plan (IHP), 504 plan, or an individualized family service plan (IFSP). See WAC 110-300-0005.
• An early learning provider must develop an individual care plan for each child with special needs and must notify the department when a child with special needs is enrolled or identified in the early learning program. See WAC 110-300-0300(1).
• The individual care plan must be signed by the parent or guardian and may be developed using a department provided template. […] The individual care plan must contain […] allergies [and] Food allergy and dietary needs, pursuant to WAC 110-300-0186. See WAC 110-300-0300(2)(a)(v) and (vi).

WAC 110-300-0190

Parents must write their food plan to indicate what foods they will provide. Then the provider must supplement by providing food items for the child that meet USDA requirements. The child is not required to eat these items but they must be made available to the child during mealtimes.

WAC 110-300-0190

The plan needs to include details addressing the identified dietary need, how it will be met and parent signature. If the Milk Substitution form meets these criteria this form would be adequate.

WAC 110-300-0190

The intent of this WAC is that providers will develop a plan by working with the family to create an individualized written food plan for the child in care. Providers may develop a form or provide a written statement.

WAC 110-300-0190

WAC 110-300-0190 (1) states that a written food plan must be developed by the provider and a child’s parent or guardian when accommodating a child’s specific feeding needs, special diets, religious or cultural preferences, family preferences or other needs. Written food plans may be reviewed during licensing visits.

This information is verified through the use of a written food plan. WAC 110-300-0190 (1) states that a written food plan must be developed by the provider and a child’s parent or guardian when accommodating a child’s specific feeding needs, special diets, religious or cultural preferences, family preferences or other needs. Written food plans may be reviewed during licensing visits

WAC 110-300-0190(3)(b)

According to WAC 110-300-0190(3) If a parent or guardian provides meals for their child, an early learning provider must:a) Notify the parent or guardian in writing of the USDA CACFP requirements for each meal; and (b) Supplement a child's meal that does not satisfy USDA CACFP requirements if necessary. If the parents have been informed of and have not met the CACFP requirement it is the obligation of the provider to provide substitutions. Additionally, providers without kitchens must keep on hand and when necessary provide snack or meal substitutions for children’s whose meals do not meet CACFP requirements.

WAC 110-300-0190(3)(b)

It is necessary to check all lunches and supplement or provide substitutions for all enrolled children in order to maintain the requirements of WAC 110-300-0190(3)(b). Many programs provide flyers or notes for parents and guardians on regular basis to remind them of snack and meal requirements

WAC 110-300-0190(4)(c)

A blanket permission that covers all special events where food may be served may not be used at enrollment. If outside food is being brought in for all the children, parent permission is needed each time.

WAC 110-300-0195

Any plastic silverware in use may not contain BPA, have cracks or chips and must be durable and developmentally appropriate. This includes single use disposable plastic silverware.

WAC 110-300-0195

The need for this kind of separate sink arrangement does not apply in an infant room.

WAC 110-300-0195

Children may eat at an adult table in the family home environment that has been altered or adapted to meet the size of the children and to ensure safety.

WAC 110-300-0195

Based on the activities described and the purpose that the kitchen is being used for, DCYF requires that it be licensed, to ensure food safety requirements are met. Additionally, the kitchen must remain inaccessible to children.

WAC 110-300-0195(2)

WAC 110-300-0106 (13) indicates that individuals preparing or serving food in the program setting are required to have a food handlers card.

WAC 110-300-0195(c) and 110-300-0280(e)

While the WAC does not require providers supply water bottles, providers should have alternative options available. To comply with the WAC, ensure some equipment that meets this requirement is available on site.

WAC 110-300-0195(3)c

Providers are expected to make every effort to ensure dishware is BPA free, however there is no requirement to provide proof.

WAC 110-300-0196

It is not in violation to have it in the kitchen. As long as it is not being served to children in care, it is in compliance.

WAC 110-300-0197

There are multiple ways to label food items and the WAC allows providers to label items in whatever manner will meet the business needs of the program. The program will need to assure the labeling remains legible and current.

WAC 110-300-0197

Part of a licensor’s responsibility during a visit is to ensure and health safety requirements are being met. This may include asking a provider to open the on-site refrigerator for a check.

WAC 110-300-0197(3)(a)

Foods must be stored according to the current Department of Health Washington State Food and Beverage Workers’ Manual. Providers must provide appropriate refrigeration to store and preserve foods from spoiling which may include, but is not limited to, a refrigerator, an insulated lunch box or cooler with ice or ice packs. Please contact your local licensing office for a consultation and review specific needs for your program environment.

WAC 110-300-0197(3)(b)

1) WAC 110-300-0197(3)(b) does not require Family Home or Center providers to record temperatures for refrigerators or freezers.

2) Providers are required to provide appropriate refrigeration to preserve foods from spoiling. WAC 110-300-0197 does not require providers to have thermometers in refrigerators or freezers.

WAC 110-300-0197(4)

DCYF cannot regulate the expiration date or use by date of food products. To maintain compliance providers must follow WAC 110-3000197(4)(e) Food that is past the manufacturer's expiration or "best served by" date must not be served to enrolled children.

WAC 110-300-0197(4)

Use any “use by” instructions included on the product to date containers. This is not considered left over food.

WAC 110-300-0197(4)(a)

If the food is not in its original container it must be labeled with name, contents and date it was opened.

WAC 110-300-0197(5)

Food requiring temperature control is the key phrase. This is primarily for food brought into the facility by an outside kitchen…either catered or cooked in a central kitchen somewhere and then transported to the facility. When a facility is engaged in that type of food service, this is part of their plan. If there are concerns with this practice, please reach out to your Health Specialist who can assist in understanding. These requirements are covered in the WA State Food and Beverage Workers’ Manual.

WAC 110-300-0197(6)

Only food served in childcare needs to be dated. Licensors will assume anything that looks like leftovers that is not labeled, or labelled differently, is personal food or not for children in care.

WAC 110-300-0198

The changing table may be on the other side of the wall, assuming it is full wall. A wall creates the physical barrier that prevents cross contamination.

WAC 110-300-0198

It will depend on the individual circumstances in the environment and the ability to safely prepare food. Providers should have alternative means to safely prepare food. If a provider is concerned about the flooring, contact your licensor.

WAC 110-300-0198

The provider may not put high chairs nearer than 8 feet from the diapering area. If needed the licensor and Health Specialist can work with providers regarding the specific specs of a room to meet the requirement.

WAC 110-300-0198

If the provider does not have the required sinks, they should submit a request for a waiver.

WAC 110-300-0198(2)(a)(i)(ii)

Food preparation areas must be set up over moisture resistant material. Each environment is unique and may present unique needs. Please contact your local licensing office for a consultation to review options for your program environment.

WAC 110-300-0198(3)(a)

The provider may not put high chairs, tables or other eating surfaces nearer than 8 feet from the diapering area. If needed the licensor and Health Specialist can work with providers regarding the specific specs of a room to meet the requirement.

WAC 110-300-0198(3)(c)

If there is a designated food preparation sink in a center or family home setting, there is not a requirement to use a colander. See WAC 110-300-0198(4)(b). However, it would be best practice to do so.

WAC 110-300-0198(4)

For center providers, they need a handwashing sink, a food prep sink and 2 sinks for dishes IF they have a dishwasher OR 3 sinks for dishwashing. So a total of 4 or 5 sinks. FH providers do not but they have directions on cleaning and sanitizing and using a colander. If a center cannot meet the 4 or 5 sink requirement, they will need to work first with the Health Specialist to figure out a plan and possibly submit a waiver to this requirement.

WAC 110-300-0190

If a child’s diet is affected by lactose intolerance, a written food plan is necessary. WAC 110-300-0190 (1).states that a written food plan must be developed by the provider and a child’s parent or guardian when accommodating a child’s specific feeding needs, special diets, religious or cultural preferences, family preferences or other needs. Written food plans may be reviewed during licensing visits.

WAC 110-300-0200

DCYF cannot approve products, however following WAC guidelines, 110-300-0200(7)(b), will ensure use of effective products.

(7) Children must be actively supervised when using hand sanitizers to avoid ingestion or contact with eyes, nose, or mouths.

(b) An alcohol-based hand sanitizer must contain sixty to ninety percent alcohol to be effective. Important guidance from WA State DOH: the Food and Drug Administration (FDA) is recalling certain hand sanitizer products. Some brands are being recalled because they contain a harmful ingredient called methanol. Methanol must not be used due to its dangerous effects. The ingredient methanol might not be listed on the bottle as an ingredient. Please visit the FDA website for the product names being recalled. Scroll to the bottom of the page to see them.

WAC 110-300-0200(1)

The WAC requires that providers make the effort to assist infants and children in handwashing by following WAC 110-300-0200(1)(a)-(g). Per 0200(5) this helps to set the stage for toddlers and young children to practice handwashing independently.

WAC 110-300-0200(2)

The lid on the container makes it inaccessible and is adequate.

WAC 110-300-0205

No. Because ringworm is not one of the contagious diseases listed in WAC 246-110-010(3), section 0205(8) does not apply to an individual that has ringworm. Rather, section 0205(5) applies, which requires an early learning provider to send an individual home or isolate that individual from children if the individual has ringworm. Although it is not explicitly stated, the intent is to isolate the individual with ringworm until the ringworm is cured. An individual with lice or scabies, however, only needs to be isolated until they receive the first treatment for lice or scabies.

WAC 110-300-0210

Under WAC 110-300-0210 (2)(b) A current immunization record from the Washington state immunization information system (WA IIS) is required. All medical providers access immunization records from the WA IIS. As a result documentation or printed forms may come from many sources, including: a local healthcare provider or clinic, school, city, county or state Department of Health.

WAC 110-300-0210

Please refer to the WA State Department of Health site for new guidelines regarding COE here: https://www.doh.wa.gov/CommunityandEnvironment/Schools/Immunization. In addition please access the Immunizations e-learning module in the provider portal

WAC 110-300-0210

A provider can choose to accept a child without the Hepatitis B immunization. The provider should state they have accepted this exemption.

WAC 110-300-0210

If it is regarding children, it applies to both Centers and Family Home providers. If it is regarding staff, it applies to centers only.

WAC 110-300-0215

If there is parent permission authorizing the provider to administer non-medication items it is acceptable.

WAC 110-300-0215

If the product includes age, expiration date, dosage, and length of time to give the medication the additional requirement is to obtain written parent permission. These products are considered nonprescription oral medication and the requirements of WAC 110-300-0215 (3)(iii) must be followed.

WAC 110-300-0215

WAC 110-300-0215 (2) states that an early learning provider must not give medication to a child if the provider has not successfully completed (a) an orientation about the early learning program’s medication policies and procedures; (b) the department standardized training course in medication administration that includes a competency assessment pursuant to WAC 110-300-0106 (10) or equivalent training; and (c) if applicable, a training from a child’s parent or guardian (or an appointed designee) for special medical procedures that are part of a child’s individual care plan. Providers could choose to do a group training however all aspects of the WAC must be met.

WAC 110-300-0215

If a child is on medication due to illness (antibiotics) an individual care plan is not needed. Please note medication requirements in WAC 110-300-0215.

WAC 110-300-0215

If the child is still at risk of an incident arising from nurse maid’s elbow, the child is still in need of an individual care plan.

WAC 110-300-0215

WAC 110-300-0215 does not require early learning providers to document the administration of non-medical items. Non-medical items are EXCLUDED from the requirement of documentation. Section (1)of WAC 0215 states: Managing medication. A medication management policy must include, but is not limited to, safe medication storage, reasonable accommodations for giving medication, mandatory medication documentation, and forms pursuant to WAC 110-300-0500 (which is Health policy). Section (2) of WAC 0500 states: An early learning program’s health policy must meet the requirements of this chapter, including, but not limited to: (i) medication management, storage, administration and documentation. This WAC does not specify that the administration of non-medical items requires documentation by an early learning program.

WAC 110-300-0460 Child records, was also reviewed in response to your question. Section (4) states: A health record is required for every child who is enrolled and counted in an early learning program’s capacity. A health record must include: (c) A medication authorization and administration log, pursuant to WAC 110-300-0215, if applicable. Based on the WAC language in 0215, a child’s health record should include documentation of prescription medication, non-prescription oral medication, and other non-prescription medication. Non-medical items are excluded from documentation, and are not required to be part of a child’s record.

WAC 110-300-0215(2)

They are not required to be documented and special training is not required.

WAC 110-300-0215(3)(e)

In this situation, a licensor is observing or inspecting for the absence of something, meaning the licensor should not be able to see a homemade medication on the premises and should not see it being given to a child in care. If a licensor does NOT observe that homemade medication has been accepted from a parent for a child, or DID NOT observe a child being administered homemade medication, then the provider would be compliant with this requirement. If a licensor DOES observe homemade medication being accepted for a child, or DOES observe homemade medication being administered to a child, then the provider would be non-compliant with this regulation.

WAC 110-300-0220

Accessiblity requires the water controls in bathroom sinks be able to perform both on and off functions and temparture controls. Children must be able to perform both functions at the sink and wash hands independently.

WAC 110-300-0220

"Appropriate height and size" in relationship to toilets and sinks mean's child sized and will be dependent upon the children enrolled in a provider's program. The requirement in WAC 110-300-0220 requires they be compatible with the size of the children in the program setting. If the equipment is too large for children, the WAC further explains that a platform (stool) could be used to make it an appropriate height for children to use.

WAC 110-300-0220

Your first questions was whether the upcoming rule, WAC 110-300-0220, would allow your program to be “grandfathered to have one toilet and sink” for a building that serves 22 children. As with every rule under chapter 110-300 WAC, the rule you referenced does not go into effect until August 1, 2019. Prior to this date all licensed child care providers are required to comply with the current rules regulating child care (chapter 110-300A WAC). The current rule on this topic, WAC 110-300A-5100(1)(c) states that a provider “must provide: one flush-type toilet and one adjacent sink for handwashing within auditory (hearing) range of the child care classrooms for every fifteen children and staff”. The new rule, WAC 110-300-0220 requires this same standard for licensed center early learning providers—one toilet for every 15 children and staff.

If you have further questions, we advise you to work with your local DCYF licensing office to ensure that you are complying with the current center licensing rules and that your program will continue to comply with the new rules once they become effective later this year.

WAC 110-300-0220

Yes, a smaller child toilet set may be used as long as the item is cleaned and sanitized.

WAC 110-300-0220(4)

There is no prohibition of using potty chairs, if the item is developmentally appropriate for the child and is cleaned and sanitized regularly per 110-300-0220(4).

WAC 110-300-0220

Per WAC 110-300-0220 (5) a bathroom sink may not be used to clean a potty chair. However, you may use a bathtub or a multi-purpose sink per subsection (5) (a).

WAC 110-300-0220(6)

There cannot be a blanket policy for all children between 12 and 18 months. It will be specific to each individual child in care, not their age but the developmental readiness of the child. Providers may assess the child's readiness.

WAC 110-300-0221

The intent of separating the diapering station from food preparation areas is to prevent cross contamination from fecal and other body matter to other surfaces. Therefore, WAC requires that diapering stations are located 8 feet from food preparation areas. A shower curtain is not an acceptable barrier. Each environment is unique and may present unique needs. Please contact your local licensing office for a consultation and review specific needs for your program environment.

WAC 110-300-0221

A portable sink is not permitted as a replacement for a standard permanent sink. However, they may be used as a supplement in the diaper changing station.

WAC 110-300-0221

The answer will be dependent on the specific variables in the provider's environment. Consult with your licensor for assistance in making a determination regarding meeting compliance.

WAC 110-300-0221

A station is a permanent piece of equipment located off the ground. An area is a designated space used for diapering activities and may not include an actual diapering station. Stand up diapering needs or Family Home environment with limitations on space are examples of when a diapering area may be identified with no diapering station. All the requirements of 110-300-0221 (1) must be met for diapering done in an area without a station. All requirements of subsections (1) and (2) must be met if a diaper station is used.

WAC 110-300-0221(1)(c)

That is correct, according to WAC 110-300-0221(1)(a) for the reasons stated, belts are not cleanable and therefore unsafe and must be removed. Active supervision is necessary at all times during diapering.

WAC 110-300-0221(2)(b)(i)

This diaper changing table would meet the requirements of the WAC. This is a very large table with appropriate protective barriers where the child would be laid. The intent of the WAC regarding diaper changing tables and protective barriers is to prevent a child from rolling off. Given the length of the space the child would be lain in; the intent is met.

WAC 110-300-0221(3)

A provider may not wash soiled cloth diapers on site per WAC 110-300-0221(3). It is the responsibility of the provider to pass soiled diapers back to parents to launder or to send to a commercial diaper service.

WAC 110-300-0221(3)and(4)

The separate container does need to be hands free. The reason is to prevent cross contamination. Putting the diaper into a moisture impervious bag does not alleviate cross contamination concern.

WAC 110-300-0225

If the fish tank is located in an area that is inaccessible to children it is permitted. If the tank for the hermit crab was enclosed and inaccessible to children it would be permissible as well.

WAC 110-300-0225(4)(b)

If the provider is following WAC 110-300-0225(4)(b) and the chickens are inaccessible this would be allowed. Providers must also comply with (2) (a) The provider must have and follow a pet and animal policy; and (b) Provide written notice to children's parents and guardians.

WAC 110-300-0225(4)(b)

Are there any options for a provider to help feed, collect eggs as part of their program if proper handwashing and supervision is outlined/practiced? If proper handwashing and active supervision per WAC is occurring, there are options to include this in program activities.
Could providers use this as a "field trip?" This is unnecessary if providers are complying with 2) (a) The provider must have and follow a pet and animal policy; and (b) Provide written notice to children's parents and guardians. This enables parents to be informed about the program’s policy and any activities associated with chickens. Also, if chickens or other are on the premises, what is considered close proximity and acceptable distance from the play areas and facility? The area of the premises where chickens are housed must be outside of the early learning environment.

WAC 110-300-0225(5)(a)

There is a WAC requirement to provide a separate, designated area for pets, so that there is no clean up near children. Per WAC 110-300-0225(5) this area must be inaccessible to children. If there are further concerns regarding meeting this requirement please contact the local licensing office for technical assistance.

WAC 110-300-0225(5)(b) and WAC 110-300-0225(5)(h)

Does this include fish tanks? The requirement to clean fish tanks varies based on size and other factors. Tanks may be cleaned as needed at the discretion of the provider. WAC 110-300-0225(5)(h) Does this mean that it's being required that staff check the entire playground (and all surfaces) for bird waste/vomit prior to use? Playground and surfaces should be checked as soon as possible or prior to access by children.

WAC 110-300-0225(4)(b)

A fence, separating the chicken and duck area and the outdoor play area, is adequate to be compliant with WAC 110-300-0225(4)(b)

WAC 110-300-0230

If the kit has sufficient supplies and is readily available, one kit is adequate.

WAC 110-300-0230(2)

Other items may be in the first aid kit if they are allowable in licensed space and following other appropriate WAC. However the use of some products such as ointments, would require written authorization from parents if used on children.

WAC 110-300-0235(4)(a)

The provider must still get an initial water test. Based on the result and if the water will be used in a limited way they will need to put a plan in place to address safe water for handwashing, bathing and laundry.

WAC 110-300-0236

If water is going to be ingested by children it is subject WAC 110-300-0235(2) and must be tested.

WAC 110-300-0236

It depends on the size of the facility, the licensed space the fountain is located in, and how readily available water is. Work with your licensor to determine if the environment meets these criteria.

WAC 110-300-0236

Individual water bottles are acceptable. However, providers must ensure there is a method to prevent cross contamination between children and prevent bottles from being shared.

WAC 110-300-0236(2)(a)

If it is attached to a handwashing sink it MUST be disabled.

WAC 110-300-0240

Product approval is only required related to sanitizing and disinfecting. Products used for sanitizing and disinfecting must follow WAC 110-300-0240(f) and must be (i) Approved by the department prior to use; and (ii) Used by trained staff only;

WAC 110-300-0240

In regards to outdoor drinking fountains, they must be cleaned and sanitized daily however the requirement of “at least 24 inches of moisture resistant and cleanable materials” does not apply.

WAC 110-300-0240

As the WAC indicates aerosol sprays of any kind may not be used during child care, including but not limited to sunscreen.

WAC 110-300-0240

Cleaning wood floors with vinegar and water is sufficient to meet this requirement.

WAC 110-300-0240(2)

WAC does not specify the type of flooring that must be under eating areas. A provider must follow cleaning requirements as outlined in WAC 110-300-0241 to properly clean and sanitize flooring. Please contact your local licensing office for a consultation and review specific needs for your program environment.

WAC 110-300-0240 (e)

Please reach out to a Health Specialist for recommendations to address this.

WAC 110-300-0240(2)(d)

Per the WAC these products may not be used on the child care premises during business hours.

WAC 110-300-0240(2)(d)

Not during child care hours. The scents are often allergens.

WAC 110-300-0240(2)(f)

Yes. The products may have adverse reactions with bleach solutions. The products may not actually sanitize or disinfect as required and there may be requirements for rinsing of surfaces prior to children using the equipment.

WAC 110-300-0241

It is permissible to use one single use towel to clean all tables and one single use towel to sanitize all tables, each time the provider cleans and sanitizes. The single use towel may be cloth or disposable.

WAC 110-300-0241

The WAC states that you must either place a safe and clean material over large rugs or carpet OR have the large rugs or carpet cleaned once a month. The covering may be a blanket, towel, sheet or other clean material adequate to cover the rug.

WAC 110-300-0241

According to WAC 110-300-0241(11) (b) this requirement includes infants only.

WAC 110-300-0241(1)

During a licensing site visit, a licensor can inspect and observe for many things to determine compliance with 110-300-0241(1). First, read the individual requirements of this WAC and observe if any of those steps are being completed during the site visit. Second, observe for additional demonstration of compliance such as observation of routine cleaning taking place (tables being washed before and after meals, dirty laundry being removed for washing), observation of cleanliness of facilities (floors appear to have been mopped/swept/vacuumed); infant/toddler toys have a dedicated space for mouthed toys to be collected for sanitizing as needed. WAC 110-300-0241(1) does not require the cleaning schedule to be in writing. However, WAC 110-300-0500(2)(k) does require a written health policy about how general cleaning will take place in the early learning program.

WAC 110-300-0241(3)(a)(b)

Clean with warm water, soap and a cloth to scrub the unit, then rinse with water and a wet cloth/disposable paper towel to remove the soap or by spraying with a water bottle and using a wet cloth/disposable paper towel.  For faster air drying the fabric shouldn’t be soaked with soap and water so it air dries quicker but it can be if needed.  Sanitizing can be accomplished by directly spraying the solution on a cloth/paper towel and applying it to the entire unit for the 2 minutes contact time. 

WAC 110-300-0241(7)

It is the intent that any diaper-changing table or pad be cleaned and disinfected after each use. (This WAC will be reviewed for clarification updates )

WAC 110-300-0245(1)

The distance from food prep areas does not matter as long as the laundry machines are inaccessible. Appliance locks or latches may be used to make laundry machines inaccessible. Additionally, laundry and laundry soap should not be stored near food prep areas

WAC 110-300-0250

This is not a new requirement and compliance with WAC 110-300-0250(2)(b) is necessary. If a provider is unable to provide ground cover or surfacing material underneath the structure, children may not play on the structure and it must be made inaccessible to children. However, the structure does not have to be removed from the property.

WAC 110-300-0250

WAC 110-300(1)(a) does state that the septic system must be” monitored on a routine basis.” This rule will go into effect August 1, 2019. According to (1), it indicates that the septic system must be designed, constructed and maintained in accordance with state and local health jurisdiction requirements. There may be a variance in monitoring schedules with different local health jurisdictions and it will be important for you to know the requirements in your local area.

WAC 110-300-0255

Maintaining documentation from pest control company visits is adequate to meet this obligation.

WAC 110-300-0255

Document pest control steps or activities that are completed in the home or center, whether by the provider or an outside company, to comply with WAC 110-300-0255.

WAC 110-300-0255

Document pest control steps or activities that are completed in the home or center, whether by the provider or an outside company, to comply with WAC 110-300-0255.

WAC 110-300-0255 (1)(b)

The WAC does not provide any guidance regarding frequency of inspection. It is recommended the provider develop their own schedule and determine frequency. A provider must document the date and location if evidence is found.

WAC 110-300-0255 (1)(f)

Per WAC 110-300-0255(1)(f) children must not be present in any licensed space while pesticides are being applied.

WAC 110-300-0260

Each program environment is unique and must be evaluated individually by the department. Please contact your local licensing office for a consultation and review of alternate plans to support the specific needs of your program.

WAC 110-300-0260(1)(a)

Hand soap in individual service containers may be made accessible to children who are developmentally ready and are able to independently wash their own hands, without needing assistance from an adult to do so. Hand soap stored in bulk containers or larger containers for refill purposes should be kept inaccessible to children. All hand soap should be kept inaccessible to children who are not able to independently wash their hands or use hand soap for its intended purpose.

WAC 110-300-0260(2)(a)

Because it will depend the ages of the children, layout of the space and other unique factors in the provider’s environment, please consult with your local licensing office.

WAC 110-300-0260(5)

With the current WAC it may be considered a violation if the item is accessible. However, if it is out and in use by adult staff that is acceptable. In the future, the intent is to modify this WAC.

WAC 110-300-0265

After communicating with the parent about the child’s sleep patterns and needs, it is up to the discretion of the provider to choose whether or not accommodate the request.

WAC 110-300-0265

Mats or bedding must be available for those children who need to nap, so they may be accommodated. Maintaining 2-3 mats is adequate, but it is necessary to reassess periodically if more children consistently need to nap on a daily basis. According to subsections (1) and (2) of this WAC, quiet activities are fine for those who don’t require rest.

WAC 110-300-0265

It is necessary to comply with the stricter requirements in WAC 110-300-0290 (3) (g) Sleep equipment not covered in WAC 110-300-0265 must: (g) Cribs and playpens arranged side by side must be spaced at least thirty inches apart. However, if a crib or playpen has a solid end, they may be placed end-to-end without a space requirement.

WAC 110-300-0265

Per 110-300-0265(7) mats used for sleeping must be one inch thick.

WAC 110-300-0265(8)

The language state in 110-300-0265(8)(a) states There must be at least eighteen inches on each side between each floor mat, cot, or mattress; 18 inches is needed, on each side, between the mats, per the WAC.

WAC 110-300-0270

The intent of this WAC is not to approve deadbolt locks. However, there may be occasions when safety issues determine a need to consider their use. This determination must be made on an individual basis and will be dictated by the specific environment and circumstances.

WAC 110-300-0270

The overnight care rules, WAC 110-300-0270, must be followed in this scenario and provide the necessary guidance on how to do it safely. WAC 110-300-0345(3) does not apply here.

WAC 110-300-0270

There is no requirement that providers NOT allow boys and girls to share a space while sleeping. The requirements for supervision until they are asleep, being physically available and responsive, alarms and monitoring devices are all intended to address the underlying health and safety of children.

WAC 110-300-0270

Not necessarily – that will depend upon the request, the evaluation of space, equipment and what the provider is willing to do. A provider who is licensed birth to 13 may only wants kids over 3 in overnight care….or only has enough developmentally appropriate equipment for 2 in overnight care…or only wants to accommodate this one family for 3 months. So, much as a variance or waiver can be time limited or go on with no end date, thus it will be with overnight care. It will be dependent upon the situation and need.

WAC 110-300-0270

Under WAC 110-300-0265 children six years and up may use bunk beds.

WAC 110-300-0270(2)(c)

The entire 300 WAC was written with the idea that there are a variety of ways for providers to meet requirements. So, unless it clearly states they “must” do something, licensors will look at alternate methods to see if it meets the intent of the WAC. So….in this situation it doesn’t say they need a mattress but does say it must meet the child’s developmental needs. Looking at the equipment they do have or plan to use will help….if a play pen specifications say it is NOT intended for sleeping, then it is not appropriate for overnight care….if it doesn’t indicate, then it will likely meet the need.

WAC 110-300-0270 4 (b)

These types of devices of security devices would be approved when the door is not an emergency exit.

WAC 110-300-0270 5 (g)

Any monitoring device that is utilized must include both auditory and visual capabilities. There are a variety of options that include both. Providers will need to demonstrate that their monitoring device includes both.

WAC 110-300-0270(10)

Any monitoring device that is utilized must include both auditory and visual capabilities. There are a variety of options that include both. Providers will need to demonstrate that their monitoring device includes both.

WAC 110-300-0280

According to WAC 110-300-0281 (3) Thawed breast milk that has not been served within twenty-four hours must be labeled "do not use" and returned to the parent or guardian and (4) An early learning provider must return any unused refrigerated, not been previously frozen, bottles or containers of breast milk to the parent at the end of the child's day, or label "do not use." The WAC supports properly labelling, storing and returning breast milk to parents..

WAC 110-300-0280

One way to meet the requirement would be to have one diapering/general purpose sink and another sink designated for bottle prep. Bottled water located in classroom may also be used. Work with a licensor for additional ways to meet the requirement in your program environment. A diaper sink is one sink, a bottle prep sink is another and handwashing is another. A waiver would be required to approve either a hand washing OR a diaper changing sink for bottle prep - preference being to use water brought in a dispenser or bottled water which would not require a waiver.

WAC 110-300-0280

The plastic bottle should have the appropriate labeled numbers on them, this is known as the RIC or resin identification code. It is difficult to ascertain if the bottle is truly BPA free without these codifying numbers and the RIC also helps identify what type of resin was used either polypropylene or polyethylene. A label that says BPA free can be inaccurate. Numerous manufacturers of infant bottles are not based in the US or EU and they comply with less strict regulations. Companies do mislabel their product, adding an external label indicating BPA free yet the plastic bottle itself still contains BPA.

WAC 110-300-0280 (1)

Provider labelling and dating of bottles is a useful practice but is not required by the WAC.

WAC 110-300-0280(3)(a)

If the bottles are being provided by the parents and they are brought in empty to the site, the provider will need to clean/rinse and sanitize. It would be difficult to verify if an empty bottle brought from home has been properly cleaned and sanitized, by doing this procedure on site it helps prevent possible illness and cross contamination and meet the WAC.

WAC 110-300-0280(3)(h)

The intent is that bottles or water do not exceed 120 degrees. WAC 110-300-0165(4) (e) requires the 120-degree limit. Children may be scalded by overheated milk as well as by a bottle warmer device. If using a bottle warmer measures must be taken to ensure the device is made inaccessible to children.

WAC 110-300-0280(3)(l)

WAC 110-300-0281 does not include a specific parameter around the amount of time breastmilk may be unrefrigerated. Providers are advised to work with individual parents or families to find and implement the recommended guidance that works best for them. Reputable sources for guidance on breastmilk storage can be found at the CDC, American Academy of Pediatrics, and Caring For Our Children. This WAC will be reviewed for possible updating to improve clarity.

WAC 110-300-0281

Unused refers to breastmilk that was never warmed or served or breastmilk that was partially consumed contents. The intent is that any either partially consumed or unconsumed breastmilk may be returned to parents at the end of the day.

WAC 110-300-0281(1)(d)

Providers are only responsible for processing the milk, by labelling, dating and storing it, from the date a parent or guardian first provides the milk.

WAC 110-300-0285

Per WAC 110-300-0285(k) (ii) a safety device must be used. Follow manufacturer’s instructions for the item as the product has gone through testing to assure what is required for the safety of children using the equipment.

WAC 110-300-0285

They may be used, especially if a high chair comes with them, if they can be cleaned. Per WAC 110-300-0285(2) (iii)-(iv) they must be free of cracks and tears and have a washable surface. Finally, always follow manufacturer’s instructions.

WAC 110-300-0285(2)(c)

Providers may offer water to address thirst but it cannot be in place of formula or breast milk. In terms of formula or breast milk only this may be provided unless the provider has a written order to substitute cow’s milk or another type.

WAC 110-300-0285(2)(i)

The WAC requires that any piece of food must be .25 inches.

WAC 110-300-0290

Playpens need to meet the requirements of WAC 110-300-0290 (3)(a) and subsections (3)(c)-(h). Bassinets are another form of sleep equipment and also must meet the requirements of WAC 110-300-0290 (3)(a) and subsections (3)(c)-(h).

WAC 110-300-0290(3)

It is not possible for a crib to meet both standards at the same time. The change to the WAC: to strike the word and, and to replace it with the word or for clarity has been added to the pending WAC revisions list.

WAC 110-300-0290 (3)(b)

It is not possible for a crib to meet both standards at the same time. The change to the WAC: to strike the word and, and to replace it with the word or for clarity has been added to the pending WAC revisions list.

WAC 110-300-0290(3)(d)

0290 is specific to infants and toddlers while 0265 is general napping for any age group. The expectation for infants and toddlers is more specific and is the requirement for that age group because they are more vulnerable and have different needs. So for them, you need a tight fitted sheet….for kids covered by 0265 (generally older kids) just a clean sheet or blanket covering the surface….not necessarily tight fitting, maybe even a sleeping bag?)….just so they don’t sleep directly on the surface of their sleep equipment.

WAC 110-300-0290(4)

This would always be things like….you look over and the baby fell asleep but you are right in the middle of changing a diaper on a change table…..Stopping to remove the child would place the other child at risk. So in other words, it would only be for some short term reason while you completed the care of another child.

WAC 110-300-0291

Sleep sacks are permitted as long as WAC 110-300-0291(1)(i) is continuously met. If providers have questions about a specific sleep sack, please consult with your licensor or health specialist.

WAC 110-300-0291

110-300-0291(1)(g) Not allowing blankets, stuffed toys, pillows, crib bumpers, and similar items inside a crib, bassinet, or other equipment if occupied by a resting or sleeping infant; provides a specific list of what is not permitted. To help reduce the risk include only a pacifier with the infant in the crib, with no added components such as a clip or small blanket.

WAC 110-300-0291(a)

The heightened requirement is that the provider must be within sight AND hearing range….and in addition must check specifically every 15 minutes. So, yes, a provider would need to be within the room in order to remain in sight AND hearing range. WAC was added for checking every 15 minutes to make sure the provider was not standing across the room where they could see and hear….but would also get close enough to check for skin color, breathing etc.

WAC 110-300-0291

The WAC is silent on swaddling and does not include requirements. The American Academy of Pediatrics states that infants should only be swaddled up to the age of 2 months old at home and following strict guidelines. WAC 110-300-0291 does not allow for the use of blankets, see WAC subsections (g), (h), (i), (j):.

WAC 110-300-0291(1)

The provider may use the restroom briefly if they ensure the infant is well situated and they verify the child’s temperature, breathing, color, etc. to be appropriate before they use the restroom.

If the infant is in the same room or area as the provider so that the provider can hear and see the infant while engaging in cleaning up or setting up a meal, while still physically checking on the infant at least every 15 minutes, than this would meet the intent of the WAC. The provider must be able to notice and respond immediately if there is a need or the child is in distress, this could be a silent event.

WAC 110-300-0291(1)(a)

Licensor would observe for this during their licensing visit on site.  If an infant is not sleeping during the visit, or an infant is not in care, ask about practices.  If an infant is sleeping/going to sleep/waking up, the licensor would observe and make note of the times the infant is checked on.  While providers must meet supervisions requirements they are not required to keep documentation.

WAC 110-300-0295

It is acceptable to use an Exersaucer that is developmentally appropriate for the infant for limited segments of time.

WAC 110-300-0100

There are multiple ways to meet your education requirements. These include: you have or are working on the named credential, or you have or are working on an equivalent. An equivalent can be an alternative credential or demonstration of competency.

1. Named Credential
   You can read about the Washington State ECE stackable certificates (Initial, Short or State Certificate) and connect with the community of college in your area to complete a certificate by visiting the Career Planning Portal.
2. Equivalents
   An equivalent may either be an alternative credential or a demonstration of competency:
   1. Alternative Education Credentials
      The Chart of Related Credentials outlines other education, certificates, or credentials that can meet the education requirements for staff qualifications which includes related degrees and aligned college credits. This chart can be found on pages 33-34 of the Foundational Quality Standards Guidebook.
      
      Community Based Model – In addition to these existing equivalents, DCYF is partnering with the Imagine Institute, Child Care Aware of Washington and the State Board of Community and Technical Colleges to develop a community-based series to meet staff education requirements for an ECE Initial Certificate or ECE Short Certificate. More information on this option will be available as it is developed, and DCYF will need to pursue funding to before this is made available.
   2. Demonstration of Knowledge and Skill
      NEW - Experience Based Competency Demonstration
      Existing early learning providers can use their experience to meet staff education requirements for an ECE Initial Certificate or ECE Short Certificate. Eligible candidates must meet all criteria as outlined in a letter from DCYF Secretary Ross Hunter.
      DCYF will have a request form in MERIT soon to indicate this option.
      Remember:
      MERIT will have a way to display when a person's education requirement is met. This is under development, watch for it soon!  Up to date information will be available on the Professional Development page.

WAC 110-300-0100

These questions need to be supported on a case-by-case basis, and will take a few steps to plan what to do next.

1. Make sure your education is verified in the workforce registry (MERIT). Here is a link for a video on how to submit your education application
2. Once verified, your education will either count as a related degree, or if it doesn’t, we will count the number of credits that relate to the Early Care and Education Core Competencies and compare that to the number you need to meet an equivalent education option for your role.
3. If you still don’t have enough credits to meet an equivalent, you can make a choice to work towards completing the rest with a competency demonstration, or continue with education to finish the next certificate or degree that is a good next step for you personally. 

If you want help navigating your choice, visit the Career Portal or contact us to help you navigate your choices at merit@dcyf.wa.gov

What if my credential is expired?
If a credential is expired, it will not be reviewed as an alternative credential, but the knowledge and work completed can be used towards a competency demonstration.

If a credential has already been reviewed and approved as an alternative credential and then expires, it does not change the status of the education requirement having been met. However, once it expires it will be treated as a competency demonstration in meeting greater education requirements if you were to be promoted or take a new job in a higher position.

Here are some additional resources:

• Foundational Quality Standards Guidebook; pages 33-34  
  • English
  • Spanish
  • Somali
• Career Planning Portal

WAC 110-300-0100

The Chart of Equivalents outlines other education, certificates, or credentials that can meet the education requirements for staff qualifications. This chart can be found on pages 33-34 of the Foundational Quality Standards Guidebook. As additional options are developed or identified, this list may expand.

Below are a few related credentials we get many questions about:

What about the CDA?
The CDA is a credential provided by the Council for Professional recognition and is listed in the Chart of Related Credentials, and is an equivalent to the initial certificate. DCYF allows for each of the specialty areas of CDA to be accepted to meet staff qualifications. Once approved, if the CDA expires, it does not change the staff qualification status. An expired CDA cannot be used as an equivalent credential if it was not been verified while it was valid. Remember: The CDA is accepted at community and technical colleges. DCYF suggests that while your CDA is valid, you connect with your local community college and see how you can get college credit for your CDA if you have not done so. College credits never expire. An expired CDA can’t be used if a future opportunity comes up that requires the next level of a credential.

What about Military Modules?
The Military Modules are offered on military installations as part of their requirements for licensing and meet the equivalent of the initial certificate for staff qualifications.

What about Montessori Certificates and Training Programs?
Yes, DCYF recognizes some Montessori Credentials that are MACTE accredited. Some common affiliate organizations we recognize include AMS and AMI, but there are also many more.

What about my Early Achievers Rating?
Early Achievers ratings speak to the overall quality of a program, environment, and is attached to the whole facility. The education requirements are attached to each individual person.

WAC 110-300-0100

For EXISTING ROLES who have been verified in the electronic workforce registry (MERIT) by July 30, 2019, we will mark you as meeting the level in which you have enough credits.

EXISTING ROLES Example

a. If you have 45 credits of ECE and have been verified in the electronic workforce registry (MERIT) by July 30, 2019, we will mark you as meeting the equivalent of the ECE State Certificate.
b. If you have 25 credits of ECE and have been verified in the electronic workforce registry (MERIT) by July 30, 2019, we will mark you as meeting the equivalent of a Short Certificate. Someone in this role would create a plan for meeting the remaining 20 credits or competency demonstration over the next 5 years.

“Aligned Credits” means the college coursework completed is grounded in Washington’s Early Care and Education Core Competencies and that the coursework is reflective of the same knowledge that would have been earned in the named credential.

NEW HIRES Example

a. If I have 50 credits in early childhood education, and the credits are all in one topic area (or one competency area), this is not reflective of the ECE State Certificate content, therefore, not aligned, and will only help me meet a portion of my requirement.
b. I have 50 credits that are in many topic areas (core competency areas) and the content is reflective of the all the content in the ECE state certificate, those credits are “aligned” with the named credential, and these credits do help me meet my qualification.

See Chart of Related Credentials

DCYF will accept the education already recorded in MERIT based on number of credits. Existing providers with the required number of ECE or ECE/SA credits will meet the education requirement.

WAC 110-300-0100

Both.

When evaluating education applications, MERIT records are displayed based on quarter credits. If an early learning provider submits a transcript that has semester credits, they will be applied using a standard conversion rate for quarter and semester credits.

1 semester credit = 1.5 quarter credits.

WAC 110-300-0100

Know where you are now, identify your goals, create a plan.

• FIRST: Make sure you understand your own or your staff’s completed education before considering if you need to do additional education. What has already been completed might count as an allowable option to meet the requirements.
• Remember: If someone does not have their education yet, and is within their timeline, they must have annual documentation of how they are working to meet their staff qualification requirements each year.

Steps to take:

1. Make sure your education is verified in the workforce registry (MERIT).
2. Once verified, your education will either count as a related degree, or if it doesn’t, we will count the number of credits that relate to the Early Care and Education Core Competencies and compare that to the number you need to meet an equivalent education option for your role.
3. If you still don’t have enough credits to meet an equivalent, you can make a choice to work towards completing the rest with a competency demonstration, or continue with education to finish the next certificate or degree that is a good next step for you personally.
4. If you don’t know the best steps for you to meet your education requirement, ask! Email merit@dcyf.wa.gov  

If you know you need more education, begin looking at:

1. The ECE Career Portal to find colleges to meet your need and contact a college of choice
2. The list of courses within the ECE Stackable Certificates to see if you might have the similar knowledge and skills as the named credential for your role.
   1. If you do think you have this existing knowledge, you can wait a bit. Summer 2019 DCYF will have enough information to tell you more about how to apply so that your knowledge and skill may be considered.

Stay connected with additional information about career planning and scholarships on DCYF’s website here: https://www.dcyf.wa.gov/services/earlylearning-profdev/early-learning-provider/college

WAC 110-300-0100

A Governor's Directive states that new center directors (assistant directors, and program supervisors) also have five years to complete their education requirement.

For more information on how to meet the education requirement, see question, “how do I get started in meeting my education requirements?”

If you already have your initial certificate, or once you complete your initial certificate - even if it is in less time than the allotted five years - you will have two more years to complete your short certificate.

What about Center Directors?
DCYF received a directive in April, 2019 that gives all existing center roles 5 years to meet the education requirement. Please keep this in mind as we work to update the existing resources that show a previous timeline.

Remember:

•  For Centers, only one role needs to have an ECE Certificate or equivalent across the leadership positions in a center (if a program has a director, assistant director, and program supervisor, only one needs an ECE Certificate or equivalent).
• Lead Teachers Have 5 years to reach their next milestone. Depending on your education history, that could be an initial certificate (3 classes) or a short certificate (2 classes). Within a 7-year period, they will have earned the short certificate or equivalent.

WAC 110-300-0100

The timeline for meeting education requirements is cumulative. If a provider goes to work at another program, the timeline will continue as builds on the time already passed. It does not restart. If a provider leaves the field and comes back, the time away from the field is not calculated. Upon their return, it will continue from where it left off.

The way we will implement this is based on employment records in MERIT. It is important to keep your employment records up to date, especially when you leave a program.

WAC 110-300-0100

To have your education reviewed and verified to meet your education requirement, you will need to submit an education application in MERIT - the electronic workforce registry. All education towards stackable certificates, related degrees, or courses aligned with the Core Competencies will be counted towards meeting your education requirement. There are three types of education applications in MERIT. Be sure you select the correct one by reviewing this help sheet: https://www.dcyf.wa.gov/sites/default/files/pdf/Complete_your_Education_Application_in_MERIT.pdf

WAC 110-300-0100

Licensors will be looking for documented progress annually starting in August 2020.  It has always been the case that providers with special circumstances may apply for exceptions to parts of our licensing rules. See the Foundational Quality Standards Guide (page 27) to learn more.

WAC 110-300-0100

There are several funding options available for education, your best next step is to contact the Point of Contact at your local college. Colleges have a variety of funding sources to help students, and the Early Achievers Grant is only one of them. Other options may include Worker Retraining Progarm, state or federal financial aid, Washington College Grant, and more. To find your Point of Contact you can search the Career Planning Portal.

WAC 110-300-0100

Visit the Career Planning Portal to find out what options are available for you in languages other than English. Programs are developed when there is an understanding of interest in the field. If you know the college you wish to attend - speak to the point of contact listed for ECE programs and let them know your need.

WAC 110-300-0100

All staff have at least 5 years to meet their education requirement. When hiring, you determine how to select the best person for the role. Employees can submit their education applications to have verified in the electronic workforce registry - MERIT. If they have not already met the education requirement, they can begin working towards this within the 5 year timeline.

WAC 110-300-0100

For new center directors, assistant directors, and program supervisors, they will be required to have the education requirements that are currently outlined in WAC.

Based on the number of children the facility is licensed for, these individuals will be required to have:

10 ECE Credits if they are licensed for 12 or less children
25 ECE Credits if they are licensed for 13-24 children
45 ECE Credits if they are licensed for 25 or more children

WAC 110-300-0100

Family home licensees must have an ECE initial certificate, or equivalent as approved and verified in the electronic workforce registry by the department within five years of the date this section becomes effective. Upon completion of the ECE initial certificate or equivalent, family home licensees must complete an ECE short certificate or equivalent within two years, as approved and verified in the electronic workforce registry by the department.

WAC 110-300-0100

MERIT is intended to house all qualifications and training records for early learning providers. To have your qualifications or education verified in MERIT, you will complete the education application, entering all related college degrees or coursework. There are many resources available to help you with MERIT. The Professional Development page of the DCYF website has support and resources. If you have questions regarding your records, you can contact the DCYF Professional Development training and support team by emailing training@dcyf.wa.gov. DCYF also has a MERIT support line at 1-866-482-4325, option 5, or email merit@dcyf.wa.gov for assistance.

WAC 110-300-0100

Yes, and during the period that the employee is working toward achieving their educational requirements, there must be annual documentation of progress toward this requirement.

WAC 110-300-0100

The assistant teacher must have an ECE initial certificate or equivalent within five years of August 1, 2019, or from assuming the position if it is after that date.

WAC 110-300-0100

Documented progress is shown in various ways, depending on the pathway chosen.

WAC 110-300-0100

Early learning providers that met their role requirement prior to August 1, 2019 needs to meet the new hiring requirement. If that is not possible, there are additional options. Please refer to the career planning portal to find the pathway for meeting these requirements.

WAC 110-300-0100

Providers can go to ececareers.del.wa.gov to find a certificate programs that works best for them.

WAC 110-300-0100

To meet staff qualifications, teachers must show progression during their five year timeline. Licensors will begin looking for documented progress annually starting in August 2020. The professional development plan will be available in MERIT by August 2020 for licensors to view. Please check the DCYF Professional Development webpage for a template to support providers who want to begin making their professional development plan.

Out of state credit that you want to be part of the stackable certificate would need to transferred to the school that you are completing the stackable program. However, you can submit your education application to have your education verified and reviewed. Like current practice, credits are reviewed to see how they align with our core competencies. The Foundational Quality Standards for Early Learning Programs Guidebook shows what equivalents are currently accepted to meet staff qualification requirements. These out-of-state credits can be received after August 1, 2019.

Online courses are absolutely acceptable! Check out our Online Career Portal that offers online classes, as well as in-person classes that are offered at various times of the day.

WAC 110-300-0100

Family home assistant and lead teachers without a high school diploma should be working towards the full education requirement of 0100 with completion by August 2024. A licensing waiver or affidavit is not required while meeting the education requirement is in progress, and providers will not be out of licensing compliance. A high school diploma is not required to enter the Stackable Certificate program. The education requirement for the role of an assistant or lead family home teachers is the Initial Certificate (12 ECE credits). To get started on your stackable certificates use the Career Planning Portal to find a college near you.

WAC 110-300-0100

Early learning providers have 5 years to meet their licensing education requirement. As of right now, providers need to ensure that they meet at least the hiring requirement for their position. Each year, providers will need to show documented progress for the pathway that they chose to meet the licensing requirement. Each pathway has a different method of showing annual progress. Refer to the Foundational Standards for Early Learning Programs Guidebook and go to the Understanding Equivalents Chart  for the various pathways available.

WAC 110-300-0100

All early learning providers must meet their full education requirements for their role within the allotted time. There are multiple ways to meet your full education requirement, and one option for staff with 7+ years of experience is to use your experience to meet your full education requirement through the Experience-Based Competency Demonstration. This option is available for existing providers who must have the ECE Initial Certificate or ECE Short Certificate. Criteria includes having seven (7) years of experience by 2024, completed all training requirements for those years and good licensing standing. If this pathway is for you, an option will be available in MERIT to indicate this as your pathway for meeting your full education requirement.

WAC 110-300-0100

You may be able to use your prior training as part of the eligibility requirements for the Experience-Based Competency Demonstration if you have been (or will be by 2024) an early learning provider in MERIT for at least 7 years.

DCYF understands that qualifications, education and training related to child care and early learning can be gained in a variety of ways.

WAC 110-300-0100

Having the 20 hour or 30 hour Child Care Basics does not meet the WAC ECE Initial Certificate education requirement.

WAC 110-300-0100

Upon hire, a director, assistant director, or program supervisor has an education requirement that matches the previous WAC (based on license capacity)and they have 5 years to meet their role education requirement of a state certificate or equivalent. Only one person in a leadership role needs to meet this requirement.

WAC 110-300-0100

DCYF will accept the education already recorded in MERIT based on number of credits. Existing providers with the required number of ECE or ECE/SA credits will meet the education requirement.

WAC 110-300-0100

Yes, the department will accept a college degree in place of a high school diploma. If the degree is in ECE, it would also be accepted as meeting the ECE initial certificate requirements.

WAC 110-300-0100(c)(i)

Yes. Anytime a director is away from the facility, they must leave someone in charge as their designee, however the designee only has to meet qualifications of a director, assistant director or program supervisor if the director is not on-site 50% or more of the time.

WAC 110-300-0105

Yes, MERIT is the Electronic Workforce Registry named in WAC 110-300. Information related to the individual is located in MERIT – this includes information such as training completion, education, employment verification, background checks, and TB Test results.

WAC 110-300-0105

Roles that are in charge of the program 50% or more of the time must complete licensing orientation.

The following roles have the ability to be responsible for the program 50% or more of the time: applicants, co-applicants, family home licensees, center directors, assistant directors, and program supervisors, and family home lead teachers who meet the requirements of a licensee. Those newly promoted or assuming a role of one of the roles listed here must complete or be registered in orientation training.

Orientation will be available at www.dcyftraining.com starting in summer 2019. Orientation will be available online in English, Spanish, and Somali.

If you have completed licensing orientation prior to August 1, 2019 for your program, you do not need to complete licensing orientation again. Those who are opening new sites or are hired into a new position that requires the completion of licensing orientation will need to complete licensing orientation.

WAC 110-300-0105

As an existing employee with a TB test, you need to have proof of a negative TB test on-site. As a new employee, family home member over 14 or volunteer, you have to get a TB test before you can be on-site at the program.

If you have already had a TB test in the past 12 months, and have not been exposed, that proof can be accepted and needs to be on file with the early learning program. If you have had a positive TB test, a current negative chest radiograph and documentation of clearance to safely work or reside in an early learning program is required.

Keep in mind, upon notification of TB exposure, early learning providers may be required to be retested for TB as directed by the local health jurisdiction.

WAC 110-300-0105

A new hire must submit a Portable Background Check prior to starting work.  While the results are pending, they must not have unsupervised access to children and are not considered “qualified staff”.  IMPORTANT TO NOTE: A new federal requirement will go into effect Oct 1. 2020 that will require a new hire have a CLEARED background prior to hire.

WAC 110-300-0105

A new test is unnecessary if the individual has been working childcare continuously.

WAC 110-300-0105

The Foundational Quality Standards do not define or identify what a break in service looks like. DCYF will accept a person’s previous TB test results that were obtained within 12 months prior to an individual’s start of employment in child care, AND there has been no break in their child care employment beyond 12 months.

WAC 110-300-0105(3)(a)

That is only permissible if it is contraindicated for the individual and not an option. For example, the individual is pregnant. Individuals need to get a waiver from Licensing Division and provide documentation from a health care provider that there is no active TB and that an exemption is needed.

WAC 110-300-0106 (11)

CPR Training Acceptance

The following must apply to ensure that the CPR training meets the requirement outlined in WAC 110-300-0106 (11):

• Training is completed by an instructor certified by one of these organizations:
  • American Red Cross
  • American Heart Association
  • American Safety and Health Institute
• The training must include a hands-on component and demonstration in front of a certified instructor.

In response to the COVID-19 pandemic, DCYF implemented temporary modifications to training requirements to ensure access and ability to meet requirements during this time. CPR training modifications can be found here.

WAC 110-300-0115(1)(b)

Follow the steps below to ensure your CPR training is verified.

1. Self-enter the training on your professional record in MERIT under Health and Safety trainings.
2. Provide one of the following items to your licensor or employer in order to have the completion of your training verified:
   • Certification card
   • Certificate
   • Instructor letter

WAC 110-300-0100

MERIT doesn’t have to be updated with annual refresher training dates, but may be. BBP training must be completed by each employee, and repeated, pursuant to the standards outlined by the Washington State Department of Labor and Industries Once a provider has documented the original completion, it is the provider’s responsibility to assure compliance with L & I requirements. DCYF only regulates to this requirement to assure a person is initially qualified for their position.

WAC 110-300-0106

Training completed with a state-approved trainer will be entered into MERIT within 30 days of completion.

All health and safety training requirements, such as CPR/First Aid, TB, Food Worker card, etc. is self-entered in MERIT. Once you complete a required health and safety training, you should promptly add that into MERIT.

After you record your own health and safety training, your employer must look at your certificate and verify that they reviewed it. This means logging into MERIT and “verifying” it in MERIT. If you are the center director or family home licensee, your licensor will review your certificate on the next visit and verify that for you in MERIT. Until a document is verified, it will appear as “self-entered” in MERIT.

WAC 110-300-0106

Online trainings that are offered on www.dcyftraining.com must be completed individually. These certificates are awarded to the individual signed in, therefore, not everyone would receive credit. An option is to complete them together is using a computer lab where everyone can log into their own computer.

In-person trainings that are offered by a state-approved trainer can be completed in a group setting.

WAC 110-300-0106

Blood borne pathogens must be completed by early learning providers who directly cares for children, and as required by the Department of Labor and Industries. This training can be completed in the community through trainings that meet the regulations outlined by Washington state Department of Labor and Industries. For example, this is often available as a bundle with CPR and First Aid training.

WAC 110-300-0106

Child Care Basics is the Initial Training Requirement that must be completed prior to being granted a license for a licensee, prior to working unsupervised, or within 3 months of hire, or 3 months from the date this rule becomes effective if you are an existing employee.

Child Care Basics is also often referred to as '30 hour STARS training' or 'Initial STARS class'.

Child Care Basics is offered by State-Approved Trainers. Child Care Basics can be completed at no cost through Imagine Institute and Child Care Aware of Washington. If you pay for the training, you can submit a training reimbursement application through MERIT. Each person is able to submit one application each fiscal year to receive up to $250 back as funding allows.

Child Care Basics includes topics such as:

• Emergency preparedness training
• Identifying shaken baby syndrome/abuse head trauma training
• Serving children experiencing homelessness training
• Medication management and administration training

Do Volunteers need to do Child Care Basics?

If you are an “ongoing volunteer” and will count in ratio, you will complete Health and Safety trainings. These can be found on the training portal, or you can choose to complete Child Care Basics, which includes these topics. See the Foundational Quality Standards Guidebook page 30 for more information.

Remember:

• If you have already met your initial training requirement, whether you have an education exemption, or completed the 20 hours (also known as Building Blocks) when that was the rule and your training has been recorded in MERIT, you do not need to complete Child Care Basics again.
• If you completed the 20-hour certificate when that was required and it was never entered into MERIT, we can no longer authenticate it and we know the 20-hour curriculum did not include all of the federally required health and safety training topics of today. You will need to either take Child Care Basics again, or complete the ECED&107 Health, Safety and Nutrition course.
• Child Care Basics will meet your in-service training hours for the first year.
• Education exemptions will no longer apply as of August 1, 2019. In addition, certificates older than 7 years will no longer be accepted. New employees must complete Child Care Basics or ECED&107, Health, Safety, and Nutrition.

You can reference the Child Health and Safety Supplemental Guide to learn more about the Health and Safety topics that were added into Child Care Basics in the latest update.

What if I complete the Initial Certificate?

If you choose to complete the college course ECED&107 Health, Safety and Nutrition, which is part of the Initial Certificate, and you can complete that within the timeframe allowed for your position to finish the Health and Safety training requirements, that will count in place of Child Care Basics. All content of Child Care Basics is offered in this course.

WAC 110-300-0106

Early learning providers who prepare or serve food in the early learning program must obtain a food worker card. This includes the cook, as well as teachers and support staff who serve meals. If the family provides the food, you are still serving it to the children and must have a food worker card. This training can be completed in the community through trainings provided by the local health jurisdiction.

WAC 110-300-0106

Early learning programs that are licensed to care for infants must have all staff who have training requirements complete the safe sleep training as outlined in WAC 110-300-0106(8). This does not include other personnel.

For a family home licensee, this training must be completed prior to being licensed. For roles working directly with infants and toddlers, this must be completed before working directly with infants and toddlers. For other roles in the program, this must be completed within 3 months of hire. Safe sleep training must be completed annually. You can complete Safe Sleep training at www.dcyftraining.com.

WAC 110-300-0106

All health and safety training requirements, such as CPR/First Aid, TB, Food Worker card, etc. is self-entered in MERIT. Once you complete a required health and safety training, you should promptly add that into MERIT. Go to your Health & Safety Information in MERIT and click to add a new training.

After you record your own health and safety training, your employer must look at your certificate and verify that they reviewed it. This means logging into MERIT and “verifying” it in MERIT. If you are the center director or family home licensee, your licensor will review your certificate on the next visit and verify that for you in MERIT. Until a document is verified, it will appear as “self-entered” in MERIT.

WAC 110-300-0106 or 7

Online training is available in English and Spanish - and in some cases, Somali. DCYF works with contractors to also deliver in-person training in other languages or provide interpreters. You can search MERIT for available training in your langauge by selecting an advanced options. If you need assistance finding options in your language, contact the professional development team at training@dcyf.wa.gov

WAC 110-300-0106

Trainings must be completed prior to be granted an initial license. New hires must complete them within three months of hire. Additional requirements include:

• Child Care Basics – prior to working alone with children
• First Aid CPR – prior to working alone with children
• Child Restraint – prior to restraining a child
• Safe Sleep – prior to caring for infants
• Medication management – prior to administering medication
• Food worker card – prior to preparing or serving food
• Blood borne pathogens – prior to working with children

WAC 110-300-0106

Labor & Industries has an on line Blood Borne Pathogens class. Also American Red Cross and American Heart Association both offer the Blood Borne Pathogens Class. So to answer your question, yes when the online training comes from a certifiable entity, then this would meet the training requirement.

This course requirement along with other requirements should make up pre-service training new staff complete before working directly in the classroom environment.

WAC 110-300-0106

No. If you are an “ongoing volunteer” and will count in ratio, you will complete Health and Safety trainings. These can be found on the training portal, or you can choose to complete Child Care Basics, which includes these topics. See the Foundational Quality Standards Guidebook for more information.

WAC 110-300-0106

The Health and Safety trainings can be found on the training portal, or you can choose to complete Child Care Basics, which includes these topics. See the Foundational Quality Standards Guidebook for more information.

WAC 110-300-0106

No, these individuals would not need to complete the training.

WAC 110-300-0106

If a staff person has met the child care basics requirement, it also fulfills the requirement for these classes:

• Emergency preparedness training
• Identifying shaken baby syndrome/abuse head trauma training
• Serving children experiencing homelessness training
• Medication management and administration training
• recognizing and reporting suspected child abuse, neglect, and exploitation

WAC 110-300-0106

Staff that do not work directly with the children do not need to complete the health and safety trainings. However, if there is a chance that they may have to be counted in ratio, they will need to complete the required trainings of an aide. You can use the “I am an Aide” checklist to see what trainings must be completed as an aide.

WAC 110-300-0106

According to WAC 110-300-0106(3)(a)-(c) aides must complete the Child Care basic training.

WAC 110-300-0106

Inquire with L & I to find out if it will meet with their requirements.

WAC 110-300-0106

WAC 110-300-0106(1) indicates, “State or federal rules may require health and safety training…”The federal requirement at this time does not include completing these trainings on an annual basis. These trainings are included in the Childcare Basics if completed after October 2018.

WAC 110-300-0106(5)

WAC 110-300-0106(1) indicates, “State or federal rules may require health and safety training…”The federal requirement at this time does not include completing these trainings on an annual basis. These trainings are included in the Childcare Basics if completed after October 2018.

WAC 110-300-0106(12)

Currently, you must have one staff with current CPR and First Aid at all times with any group of children.

With the update to WAC 110-300-0106(11) the consideration is not about group size but whether persons on-site (staff or volunteers) may potentially count in the staff to child ratio.

WAC 110-300-0106 (3)

WAC 110-300-0107(1) requires early learning providers to complete ten hours of annual in-service training after being employed for a total of 12 months. WAC 110-300-0005 defines an "early learning provider" as a "licensee or designee who works in an early learning program during hours when children are or may be present. Designees include center directors, assistant director, program supervisors, lead teachers, assistants, instructional aides, aides, and volunteers." Because aides are included in the definition of early learning provider, they must also complete the training hours required under subsection 0107(1). Aides, like all other early learning staff, are required to complete ten hours of in-service training because they work directly with children in early learning programs.

WAC 110-300-0106 (5)

WAC 110-300-0106(5) requires an early learning provider to complete the emergency preparedness training through DCYF or a trainer approved by DCYF "according to subsection (1) of this section." Subsection 0106(1) requires any early learning provider already working or volunteering to complete the training requirements listed in section 0106 "within three months of the date this section becomes effective." Early learning providers who are hired to work or volunteer after this section becomes effective must complete the emergency preparedness training within three months of the date of their hire if they will be working directly with children and without supervision. State or federal rules may require health and safety training described under this chapter to be renewed annually.

WAC 110-300-0106 (7)

WAC 110-300-0106(7) requires an early learning provider to complete the training on children experiencing homelessness through DCYF or a trainer approved by DCYF "according to subsection (1) of this section." Subsection 0106(1) requires any early learning provider already working or volunteering to complete the training requirements listed in section 0106 "within three months of the date this section becomes effective." Early learning providers who are hired to work or volunteer after this section becomes effective must complete the training within three months of the date of their hire if they will be working directly with children and without supervision. State or federal rules may require health and safety training described under this chapter to be renewed annually.

WAC 110-300-0107 (10)

WAC 110-300-0106(10) requires family home licensees, center directors, assistant directors, program supervisors, and lead teachers to complete the medication management training according to subsection (1) of this section. Subsection 0106(1) requires any early learning provider already working or volunteering to complete the training requirements listed in section 0106 "within three months of the date this section becomes effective." Early learning providers who are hired to work or volunteer after this section becomes effective must complete the medication management training within three months of the date of their hire if they will be working directly with children and without supervision.

This WAC states that medication management and administration training must be completed by staff before administering medications to a child, to ensure that a child is receiving the appropriate medication in a safe manner to avoid medication misuse or overdose.State or federal rules may require health and safety training described under this chapter to be renewed annually.

WAC 110-300-0107 (11)

Blood borne pathogens must be completed by all early learning providers who directly care for children, and as required by the Department of Labor and Industries. Labor and Industry standards for renewal must be met. This training can be completed in the community through trainings that meet the regulations outlined by Washington Department of Labor and Industries.

Child Care Basic or CCB is curriculum designed to meet the initial basic training requirement for early learning program staff working in licensed or certified programs in Washington state. It serves as a broad introduction for professionals who are pursuing a career in the early care and education field.

To assist an early learning provider to meet the Child Care Development Fund and WAC requirements, Child Care Basics now includes the following additional health and safety training requirements:

• Recognizing and Reporting Suspected Child Abuse, Neglect, and Exploitation
• Emergency Preparedness
• Prevention and Identifying Shaken Baby Syndrome/Abuse Head Trauma
• Serving Children Experiencing Homelessness
• Medication Management and Administration

These trainings were added to Child Care Basics in October 2018. If an early learning provider completed Child Care Basics prior to October 2018, they may visit the Provider Portal to complete the supplemental trainings to gain more knowledge on vital health and safety components.

In-service trainings are trainings all early learning professionals except volunteers must complete 10 hours annually.

WAC 110-300-0100 (10)(d)

DCYF no longer accepts education exemptions to meet these requirements. However, there are multiple ways to meet this requirement that may be found in the Completing Child Care Basics document. https://www.dcyf.wa.gov/sites/default/files/pdf/CompletingCCB.pdf

WAC 110-300-0107

WAC 110-300 was implemented in August of 2019 and soon after the COVID pandemic took place. DCYF recognizes that in response to the pandemic, in-person trainings were not readily available and that some trainings took time to establish in a virtual setting. DCYF will inspect training hours for the 2022 year and moving forward.

WAC 110-300-0107

All early learning professionals except volunteers must complete 10 hours of in-service training annually. Hours are calculated using calendar year, January 1 – December 31. If required training hours are not completed each year, this means a program is out of compliance with that rule.

In-service hours are met through:

• A State-Approved trainer who records training completion in MERIT. These classes may be in-person training, online training, or distance/correspondence training.
• A conference pre-approved in MERIT as in-service training hours
• A Continuing Education Proposal - this is an application in MERIT completed by the provider for training completed that is not by a state-approved trainer. For example - OSPI clock hours that align with the Core Competencies for Early Learning and Care Professionals can be submitted this way to meet in-service hours.
• College coursework aligned with the core competencies and recorded and verified in MERIT

How do I pay for my in-service training hours? DCYF contracts with Child Care Aware and the Imagine Institute to offer some of their in-service training at no cost. For all other options that require a cost, early learning providers may submit for training reimbursement in MERIT.  Each person is able to submit one application each fiscal year to receive up to $250 back as funding allows.

A maximum of 5 hours can be “carried over” each year, which would mean the following year would only require an additional five hours.

Child Care Basics meets your first year of required in-service training. Child Care Basics can’t be taken repeated times to meet in-service hours in future years. A minimum of one hour each year must be in health and safety topics to meet federal requirements.

WAC 110-300-0107

Seasonal workers need to complete 10 hours of in-service after 12 months of cumulative employment. Employment information is captured in MERIT, so it is critical to start and end date seasonal employment if you want the clock to pause for seasonal workers.

How this works for seasonal staff:
Twelve (12) months of cumulative employment is calculated by counting the months of employment over time, even if there are breaks in employment.

Example:
If someone works 3 months out of the year, it would take them 4 years to work a total of 12 months. If they continue to work for you each year, they would have an in-service requirement to be completed in year 5.

How this works for part time Aides:
If someone is filling in for appointments, they are likely an aide, meaning they count in ratio but under continuous supervision. If an aide works 20 hours or more per month in a licensed program, they need to complete 10 hours of in-service training each year. If they work 19 hours or less in a month, they do not need to meet in-service training requirements each year. They will need to meet any renewal health and safety training requirements as specified to be met annually.

Part time workers in any other role besides aide must complete 10 hours of in-service.

WAC 110-300-0107

The Enhancing Quality of Early Learning Training Series (EQEL) is only required for new family home licensees or newly hired center directors, assistant directors, program supervisors, lead teachers and assistant teachers. The EQEL training must be completed within thirty six months of beginning the role of licensee or listed program staff. This does not apply to those who were hired prior to August 1, 2019 (as verified in MERIT) even if they move roles or facilities. The EQEL series counts as the in-service training requirements for the first two years after completion of Child Care Basics. This 20 hour training series builds upon the foundational knowledge and skills that were gained with Child Care Basics. The EQEL training series will be offered through DCYF and only needs to be completed once. This training series will be introduced in a pilot Spring 2020 and widely available Summer 2020. Available options will be listed in MERIT in ‘Find Training’.

WAC 110-300-0107

All family home licensees, directors, assistant directors, and program supervisors must complete a minimum of ten hours of in-service training on "child development" and a minimum of ten hours of in-service training on "leadership practices" every 36 months. Leadership practices includes: program planning and development, professional development, and leadership. It might be topics such as staff relationships and development, business practices, operations management, budgets and finance, or supervision and teambuilding. Child Development includes all other competency areas: child growth and development, curriculum and learning environment, ongoing measurement of child progress, family and community partnerships, health, safety, nutrition, and interactions.

What does the WAC mean by 10 hours every 36 months? This means that in 3 years a person in these roles will complete 30 hours of in-service training. 10 of those 30 hours in the 3 year period will need to be about Leadership Practices.

How will I be able to track this, and how will I know I am picking classes that meet this requirement? Individuals can search for training in MERIT and see the core competency area listed to select training based on the area of need. These are also indicated in the professional record in MERIT to track.

Best place to look for this information: The training chart describes this.

WAC 110-300-0107

Yes, you may visit the Training Portal to complete the supplemental trainings to gain more knowledge on vital health and safety components.  

Select the link to view the Training Portal at https://dcyftraining.com/.

WAC 110-300-0107

Yes these classes are available. Please visit the provider training portal.

College courses that align with our Washington State core competencies may meet the in-service requirements. It is important to submit all training and education to MERIT for evaluation to determine which training requirements have been met.

WAC 110-300-0100

“STARS hours” or “state-approved training” are other words commonly used when referring to “in-service”.

WAC 110-300-0107

WAC 110-300-0107 (1)(b) calls out that family home licensees, center directors, program supervisors, and assistant directors must complete 10 hours of “leadership practices” every 36 months. This would include training that falls within the Professional Development and Leadership, and Program Planning and Development. This would need to be completed every three years. DCYF did develop a Business Practice training that Imagine has been piloting. The clarification is that this training, DCYF’s Strengthening (Sustaining) Business Practices is NOT required and is a training to help providers meet the leadership practices training requirements.

WAC 110-300-0107

To find classes on business and leadership you can search MERIT. Select ‘Find Training’, then ‘Training’. An advanced search option allows you to search by core competency area. Any classes in competency area VII ‘Program Planning and Development’ and VIII ‘Professional Development and Leadership’ meet this requirement – which is 10 hours over 3 years. Child Development classes are considered any other competency area I-VI.
The training portal at this time does not have these classes

WAC 110-300-0107

Managers (directors, assistant directors, and program supervisors) still have the 10 hour per year in-service requirement – with a focus of 10 hours in business and leadership for every three years. This allows you to complete the hours all at once if you choose, instead of having a few per year as a requirement so that you can go deeper in a topic area. This can be done in any combination, as long as in a 3 year period, 10 of the 30 hours are in business and leadership.

WAC 110-300-0107

DCYF no longer accepts education exemptions to meet these requirements. However, there are multiple ways to meet this requirement that may be found in the Completing Child Care Basics document. https://www.dcyf.wa.gov/sites/default/files/pdf/CompletingCCB.pdf

The WAC permits those records to be stored in an administrative office or location. The records or copies need to be accessible to the licensor during an on-site visit, whether that is electronically or by sending the licensor to a second location, other than the early learning program, to view the documents.

WAC 110-300-0100

If the lead teacher is the only staff with the group of children, an aide would not meet the requirements to provide a break for the lead teacher because they must be under continuous supervision. If there was a second staff, such as an Assistant Teacher, present, then an aide could provide a break for either of those staff as long as they were under continuous supervision.

WAC 110-300-0115(3)(d)

This does not have to be a formal process. An example would be observing staff and providing verbal feedback. Providers must include documentation in staff files annually per WAC 110-300-0115 (3(d). This may be a date that feedback was provided and could also include feedback notes and other documentation.

WAC 110-300-0120

Per WAC 110-300-0015, early learning providers, including directors, are required to keep staff records, including vaccination and exemption records, on-site or in the programs administrative office. These staff records must be kept in a way that allows DCYF to review the records. As a result, this would aid early learning providers to determine whether staff have been vaccinated against a particular disease in the event of a contagious disease outbreak.

WAC 110-300-0120(3)

In 110-300-0120-subsection (4) The expectation is that proof of immunizations be provided during a communicable disease outbreak. A bill is in session currently related to childcare providers and immunizations and this may change the agency directive. Yes, employee and volunteer immunization records must be on-site (paper) or readily available (electronic) for DCYF to review during monitoring visits. HB 1638 was passed in the spring of 2019, and goes into effect July 28, 2019. This bill addresses the immunization records of center employees and volunteers. It states that centers “may not allow on the premises an employee or volunteer who has not provided the [program] with” immunization records. The bill also requires center early learning programs to “maintain [immunization records] in the person’s personnel record maintained by the [program].” Additionally, WAC 110-300-0115(2) requires early learning providers to have and maintain staff records, including immunization records. WAC 110-300-0120(3) states that a staff person who has not been vaccinated or shown proof of immunity to a contagious disease may be required to remain off-site during an outbreak of a contagious disease. Thus, it is reasonable to believe early learning directors would use staff vaccination records to determine who must remain off-site during an outbreak of a contagious disease.

WAC 110-300-0120(3)

A health care provider’s attestation may meet the requirement however it must include specific documentation included in subsection 110-300-0120(3)(a). It must include records of vaccine, show proof of immunity, evidence of antibody titre or the health care provider's attestation of the person's history of measles sufficient to provide immunity against measles. In an outbreak providers are subject to 110-300-0120(4) An early learning program's health policy, pursuant to WAC 110-300-0500, must include provisions for excluding or separating staff with a contagious disease described in WAC 246-110-010, as now and hereafter amended.

If an early learning provider moves from one program to another OR leaves the early learning field and then returns, they will need to provide TB results from within the previous 12 months. Currently, this WAC is being reviewed for possible updates or clarity.

It is at the provider’s discretion to make this business decision, as long as the obligation to have staff meetings is met.