Purpose
To store current photographs, height and weight information for children in out-of-home care, in case of a disaster or emergency.
Policy
The assigned Social Worker will collect and document the following information within (5) five business days of a child entering out-of-home care (date of OPD):
- Photograph
- Height & Weight
Update photographs and height and weight information as follows:
- Significant changes in the child occur (e.g. change in appearance, major weight loss or gain)
- Every 6 months for children less than 6 years old
- Annually for children 6 years and older
Procedure
Store electronic file of child(s) photograph in the electronic Filing Cabinet for their case. Contact your local office RAFT Gatekeeper to have the photograph uploaded. See "Digital Photo Quick Help Guide" for instructions on the file upload steps and naming convention.
Social Worker Documentation
Document the following information about the child photograph in the electronic filing cabinet in the information management system:
- Child name
- Date photograph taken
- Child age
- Child's height/weight
- Identifying marks/information
For child photographs stored in the case file document the following information on the back of the photograph and place it in an envelope in front of the most current case record binder:
- Date photograph was taken
- Child's date of birth
- Height and weight