Applies To: This policy applies to child welfare (CW) and Financial and Business Services Division (FBSD) fiduciary employees.
Policy Number & Title: 6100. Reimbursing Caregivers for Transportation Expenses
Effective Date: July 25, 2021
Purpose
The purpose of this policy is to provide guidance about reviewing and approving reimbursement when caregivers submit the Caregiver Monthly Transportation Reimbursement DCYF 07-090 form for transportation expenses for a child or youth in their care. This does not include reimbursing caregivers for activities that are part of typical parenting or age or developmentally appropriate activities.
Authority
RCW 47.04.280 Transportation system policy goals.
RCW 47.06.020 Role of department.
Policy
- CW employees must adhere to the following when approving and documenting transportation expenses:
- The Client Travel Approval Quick Reference Guide DCYF 07-085 publication.
- Department of Children, Youth, and Families (DCYF) Administrative 1.07.02 policy.
- Caseworkers must verify the following when receiving caregiver’s reimbursement requests for transportation expenses:
- Other resources were considered, per the Approving Client Travel and Transportation Activities policy.
- Transportation expenses are consistent with the case plan and either:
- Supports a permanent plan.
- Directly prevents out-of-home placement and is not payable from another source.
- The caregiver’s travel met the requirements in this policy.
Forms
Caregiver Monthly Transportation Reimbursement DCYF 07-090
Resources
Approving Client Travel and Transportation Activities policy
Client Travel Approval Quick Reference Guide DCYF 07-085 publication
DCYF Administrative 1.07.02 Travel policy
Reimbursing Caregivers for Transportation Expenses procedures (Located in the DCYF Policies & Rules Office SharePoint)
Original Date: September 27, 1995
Revised Date: July 25, 2021
Review Date: July 31, 2025
Approved by: Jody Becker, Deputy Secretary