43092. Child Health and Education Tracking (CHET)

Applies To:  This policy applies to the Department of Children, Youth, and Families (DCYF) CHET screeners.

Policy Number & Title: 43092. Child Health and Education Tracking (CHET) 

Effective Date:   July 1, 2018

Purpose 

The Child Health and Education Tracking (CHET) program is responsible for identifying each child’s or youth’s long-term needs at initial out-of-home placement by evaluating their well-being. The results of the evaluation are used to develop an appropriate case plan and assist in placement decisions.  

Authority 

PL 110-351  Fostering Connections to Success and Increasing Adoptions Act of 2008

RCW 74.14A.050  Identification of children in a state-assisted support system-Program development for long-term care-Foster care caseload-Emancipation of minors study.

Policy 

CHET screeners must:

  1. Evaluate all children and youth in the care and custody of DCYF and who are expected to remain in care 30 days or more, within 30 days of the child’s or youth’s original placement date.  This evaluation includes:
    1. Meeting with each child or youth in-person to complete the CHET screen, unless the child or youth is unavailable for an in-person meeting and the supervisor approves an exception to the in-person meeting. The reason for the exception must be documented in a case note.
    2. Assessing each child or youth in the developmentally appropriate domain in accordance with the CHET Handbook.
    3. Obtaining information from sources such as parents or guardians, caregivers and teachers, when available.
    4. Documenting the long-term well-being needs of the child in the CHET Screening Report DCYF 14-444.
  2. Follow the caseworker notification process in the CHET Handbook when a concern is identified during the screening process.
  3. Make the following referrals to:
    1. Early Support for Infants and Toddlers (ESIT) for children younger than three years old within two working days after a concern about the child's developmental delay is identified during the screening process. Referrals will be made in accordance with each region's ESIT protocol.
    2. Fostering Well-Being Care Coordination Unit (FWBCCU) to confirm Apple Health Core Connections eligibility and identify children or youth who meet the medically fragile criteria.
  4. Provide and discuss the CHET Screening Report DCYF 14-444 to caregivers and the assigned caseworker within five days of completion.
  5. Document screening results and information gathered during the CHET screening process in the electronic documentation systems.
  6. Upload the CHET Screening Report DCYF 14-444 and all supporting documents into file upload in FamLink.
  7. Participate in shared planning meetings, when invited.

Forms 

CHET Screening Report DCYF 14-444

Resources 

CHET Handbook (located on the DCYF intranet in Programs, Health Programs & Resources, Child Health & Education Tracking (CHET) page)

CHET Screening Report Instructions

Original Date:  January 8, 2007

Revised Date:  July 1, 2018

Review Date:

Approved by:  Connie Lambert-Eckel, Acting Assistant Secretary