Training Requirements

Early learning licensing standards require you to complete specific trainings before you can care for children unsupervised or within a set timeframe. Ongoing training is also required throughout your career.

Use the Training Requirements and Completion Timeline document as a summary of training and in-service training requirements for all job roles.

Pre-Service Requirements

Licensing orientation is the only pre-service requirement related to training:

Training

CCB is the initial training to meet part of the health and safety requirements for working in licensed or certified early learning programs. Refer to the Completing Child Care Basics guide for additional information about the CCB requirement.

DCYF has partnered with Head Start, ECEAP, and school districts to recognize health and safety training content provided by the site or program as meeting state and federal requirements. To complete the CCB requirement through these alternatives, speak with your site supervisor to see if they offer recognized training to staff.

How do I record my CCB requirement in MERIT?
  • Site supervisors are responsible for creating, attesting training plans to DCYF, and notifying the date of completion. For additional information, site supervisors can email training@dcyf.wa.gov.

These federally required trainings must be completed within 90 days of hire or before being left unsupervised with children (WAC 110-300-0106). They must also be regularly renewed. They include:

  • Blood Borne Pathogens
  • Basic/Standard First Aid
  • CPR
  • Food Handler Permit (if applicable)
  • Safe Sleep (if applicable)

The above trainings are not included in Child Care Basics.

Learn more about completing each training and their renewal periods by reviewing the Training Requirements & Completion Timeline chart.

These modules provide federally required training topics. These topics are included in CCB. If you have met the CCB requirement, you have already fulfilled this federal requirement.

  • Abusive Head Trauma
  • Disaster and Emergency Preparedness
  • Families Experiencing Homelessness
  • Mandated Reporter – Recognizing and Reporting Child Abuse
  • Medication Management

To learn more about completing each training, visit the:

In-Service Training

Every early learning provider with at least 12 months of cumulative employment must complete 10 hours of annual in-service training (WAC 110-300-0107).

  • In-service hours are monitored by calendar year (January – December).
  • Five In-Service training hours may be carried over from one calendar year to the next calendar year. Currently, this carry-over is not captured in MERIT. To complete this option, please contact your licensor.

Options for Completing Annual In-Service Training Hours

Use the "Find Trainings" feature in MERIT to search for state-approved trainings. Trainings are recorded in MERIT by the state-approved trainer. If your MERIT record does not reflect your completed training after 30-business days, email MERIT@dcyf.wa.gov.

For learning experiences completed through non-state-approved training, such as attending out-of-state conferences, you may submit a Continuing Education Proposal (CEP) application to request annual in-service training hours. Additional information on this option is included in the "Continuing Education Proposal" section below.

To receive annual In-Service training hours for college coursework related to the WA State Core Competencies for Early Care and Education or School-Age Professionals, complete the college "Coursework" section of an Education Application in MERIT and submit copies of unofficial transcripts edverification@uw.edu. Up to three courses only may be submitted per calendar year. All courses must have been completed within the past three years. 1 college quarter credit = 10 in-service training hours.

Enhancing Quality of Early Learning (EQEL) is a 20-hour training series completed over two years. It is broken down for 10 hours each year and fulfills in-service requirements for that year.

  • EQEL will meet annual in-service hours after CCB is completed.
  • EQEL will build on content learned in CCB.
  • Year 1 has two modules that are five hours each.
  • Year 2 has two modules that are five hours each.

EQEL trainings are required for those hired or promoted to a job role after Aug. 1, 2019. The following job roles require EQEL training:

  • Assistant Teachers
  • Lead Teachers
  • Family Home Licensees
  • Assistant Directors
  • Program Supervisors
  • Center Directors
'Year 1' EQEL:

DCYF offers online, no cost ‘Year 1’ EQEL training.

  1. Log in to the DCYF Training site at dcyftraining.com.
  2. On the left side, under the Catalog section click on the Cohorts subtab.
  3. Under Role section, select Licensed Child Care box.
  4. All available training cohorts will be listed.
  5. Select the training cohort you would like to complete.
    1. Start and end dates will be listed within the training title
  6. Click on the blue “Register” button to enroll.
  7. After registering, the training cohort will be listed under the In Progress section.
    1. You can access the training modules on the start date of the cohort.
'Year 2' EQEL:
  • Use the “Find Training” tab in MERIT to find available trainings and register.
  • WA ECE Short Certificate
  • WA ECE State Certificate
  • Associate degree in ECE or higher
  • DCYF-recognized education/credential equivalents for Washington State ECE Short Certificate or higher*
  • Head Start, ECEAP, and school district partnerships

*Note: See the Equivalent Options for Education guide for a list of education/credential equivalent examples. The community-based training and experience-based competency equivalent options are not eligible alternatives for meeting EQEL.

Following the completion of EQEL, the following roles are required to complete 10 hours of training in Leadership Practices every three years:

  • Family Home Licensees
  • Assistant Directors
  • Program Supervisors
  • Center Directors

Complete trainings in any of the following Washington State Core Competencies areas to fulfill this requirement:

  • Program planning and development
  • Professional development and leadership

Training Resources

The MERIT Workforce Registry is the official system of record for early learning professionals in Washington State. All trainings must be recorded in MERIT. 

Helpful resources and step-by-step instructions for MERIT and the DCYF training site are included below. Additional information is also available on the MERIT Workforce Registry webpage.

Use any of the following methods to find state-approved trainings for annual in-service hours or to complete the required trainings:

MERIT

Use the "Find Trainings" feature in MERIT to search for in-person, self-paced, and online state-approved trainings.

Some trainings, including the federally required health and safety training modules, such as Safe Sleep and Mandated Reporter, can be found on the DCYF Online Training site.

  1. Go to the DCYF training site.
  2. Select the "Sign Up" option.
  3. Fill out the required fields.
    1. You must have a STARS ID number.
    2. Your name must match what is listed in MERIT. If you need to change your name in MERIT, email MERIT@dcyf.wa.gov.
  4. Create a password.
  5. Select "Proceed to Your Training" to view the training catalog.
  1. Log in to your training account.
  2. Select "My Account."
  3. Select the "Job Role" type.
    1. If you need to update your program type use the drop down menu.
  4. Select "Submit" to save changes.
  • To retrieve login information, use the “Forgot your username or password” link on the DCYF training login page. 
    Check your spam/junk mail folder if you do not immediately see the email in your inbox. If you do not receive the email with your login information, email MERIT@dcyf.wa.gov.
  • To update your password, complete the following steps:
    1. Log in to your training account.
    2. Select "My Account."
    3. Enter new password in the "Password" field.
    4. Confirm password.
    5. Select "Submit" to save changes.

The DCYF training site will automatically record your completed training in your MERIT Workforce Registry record as long as the personal identification information in both systems match.

If your completed training is not recorded in your MERIT Professional Record, email MERIT@dcyf.wa.gov.

Additional Organizations

Check the training calendars of these DCYF contracted training organizations.

The Continuing Education Proposal (CEP) application allows you to request annual in-service training hours for a learning opportunity not connected to a state-approved training. You may complete a CEP application for the following types of professional learning experiences:

In-person or online training. Examples may include:
  • Community-based training (i.e., training offered by a hospital, Chamber of Commerce, or local library)
  • Online webinar or self-paced course
  • Training series (a training that occurred over a period of time)
Conference:
  • In-state events that are not already approved for in-service hours
  • Out-of-state events
You are eligible to submit your learning experience if it meets the following criteria: 
  1. You completed the learning experience within the last 12 months.
  2. The learning experience covers topics in the Washington State Core Competencies for early care and education or school-age professionals.
  3. You applied what you learned to your work.
  4. The learning experience was at least one hour long.
CEP Application Instructions
  • Official description of the training: handouts, brochure, link to specific training.
  • Proof of attendance. Must include: title of training, number of hours/credits earned, date of training, your name, name of trainer or organization.
  1. Login to MERIT.
  2. Select the Continuing Education Proposal application in the "My Applications" tab.
  3. Review information included in the “Continuing Education Proposal,” “Personal Info,” and “Employment” sections. Select "Next" after each page.
  4. Complete the "Training Information" section:
    • Select the Training Type: Class or Conference.
    • Make sure the training title, start date, and end date match your supporting documents.
    • Provide detailed responses to each section to help us understand what you learned, how it relates to your work, and how you plan to apply this information in your position. Each response must be a minimum of 200 words.
    • Complete "Organization Details" section.
  5. Review and submit.

Submit copies of supporting documents to MERIT@dcyf.wa.gov within 30 days. The application will automatically withdraw if supporting documents are not received within 30 days. We may follow up with you if more information is needed.

DCYF offers reimbursement for state-approved training costs for professionals currently employed in a licensed facility. You may apply for a training reimbursement only once per DCYF fiscal year (July 1 – June 30) up to $250 while funding is available.

Child Care Center

  • Center Director
  • Center Assistant Director
  • Center Program Supervisor
  • Center Lead Teacher
  • Center Assistant Teacher
  • Center Aide

Family Home Child Care

  • Family Home Owner
  • Family Home Lead Teacher
  • Family Home Assistant Teacher
  • Family Home Aide

School-Age Program

  • Program Director
  • Site Director
  • Lead Teacher
  • Assistant Teacher
  • Aide
Step 1: Verify information in your MERIT Professional Record.
  1. Login to MERIT.
  2. Select the subtab for "Professional Record."
  3. Confirm state-approved training is listed in the Annual Continuing Education Training section of your professional record.
  4. Confirm you have current employment in an eligible job role with a confirmed or verified status listed in the employment section of your MERIT professional record.
Step 2: Complete a Training Reimbursement Application.
  1. In MERIT, select "My Applications" tab.
  2. Select "Training Reimbursement."
  3. Follow the steps to complete and submit the application.
Step 3: Verify an active Statewide Vendor (SWV) number is listed in your MERIT record.

A conference/special event application is designed to give organizations, practitioners, or individuals the option to provide in-service training hours. This option must be pre-approved.

Conference/Special Event Application Instructions

Step 1: Verify your training is eligible for in-service training hours.

  • Ensure the training aligns with the Washington State Core Competencies for early care and education or school-age professionals.
  • Ensure the training has defined learning objectives and allows participants to engage with other trainees and apply what is learned. 

Step 2: Gather your information and supporting documents.

  • A description of the purpose of the conference or special event and the target audience (this can be in the form of a brochure, conference flyer, or agenda). Additional information may be requested.  

Step 3: Complete a Conference/Special Event application in MERIT.

  1. Login to MERIT.
  2. Select “My Applications” tab.
  3. Under the Professional Development and Training section, select “Conference/Special Event Application.”
  4. Select your event type and fill out the organization information, then select “Next.”
  5. Fill out the event information, then select “Next.”
  6. Fill out the session information, then select “Next.”
  7. Review and submit. 

Step 4: Submit copies of supporting documents to training@dcyf.wa.gov. 

  • The application and supporting documentation must be received at least 21 days before the training event to allow us time to review.
  • Incomplete applications automatically withdraw 30 days after the submission date.